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Accounts payable

Set up vendors for accounts payable processing

When you've turned on the
Accounts Payable service
  for a client, you can specify default information in the vendor record. When you select the vendor for new payable transactions, the application enters that information in the transaction record. You can replace that information in the transaction record.
  1. Select
    Setup
    , then
    Vendors
    .
  2. Select the
    Accounts Payable
     tab.
  3. Make sure the correct
    Client
     is shown.
  4. Choose a vendor from the
    Vendors
     list, then select
    Edit
    . 
    note
    • You can also select
      Add
       to add a new vendor.
    • Only vendors with a vendor type of
      1099 Recipient
       or
      Trade
       are available for accounts payable transactions.
  5. If the vendor has an outstanding balance, enter the
    Amount
     in the Beginning Balance section and the date in the
    As of
     box.
  6. Select the default accounts payable general ledger account.
    note
    The application will use this account for the credit of new payable transactions created for this vendor. You can select the default GL accounts for debits on the
    Distributions
     tab.
  7. Choose the payment term for this vendor.
    note
    The application uses the payment term to determine due dates.
  8. Enter the default purchase order number (up to 16 characters) in
    PO #
    .
  9. Enter the default memo text to use (up to 240 characters) in
    Memo
    .
  10. Select the
    Distributions
     tab, and enter the default GL expense account in
    GL Account
    .
  11. If there's a standard payment amount for the vendor, enter it in
    Amount
    .
  12. For 1099 vendors, enter information on the
    1099 Properties
     tab.
  13. Select
    Enter
     to save the vendor record.

This article applies to:

  • Product: Accounting CS
  • Subject: Accounts Payable

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