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This article applies to:

  • Product: Accounting CS
  • Subject: Accounts Receivable

Enter invoices and credit memos with the Detail tab

Add a new transaction, select customer and posting details, enter items with quantities, apply sales tax and shipping if needed, then save.
Use the
Detail
 tab to enter invoice and credit memo transactions, to view detailed invoice information, and view which payments have been applied to this transaction.
  1. Select
    Actions
    , then
    Enter Invoices
    .
  2. Select the
    Detail
     tab.
  3. Select
    Add
     to open a new transaction record.
  4. In the Transaction Detail section, select the following:
    • Transaction type
    • Customer
    • Journal
    • Posting period
    • AR account
    note
    To use the same customer as the last saved transaction, press Tab (or Enter, if you marked the
    Use Enter key to move between fields
     checkbox in the
    User Preferences
     window) in the
    Customer ID
     field without selecting a customer.
  5. Enter a transaction date or use one of the date entry shortcuts.
  6. In the
    Items
     tab, select the items to include on the invoice. The dropdown in the Item column includes the following that were set up for the client:
    • All Items
    • Service
    • Other Charge
    • Group
    • Discount items
  7. For each invoice item, select the quantity. The application automatically fills in the price and tax status. It also calculates the amount based on the quantity and price.
    note
    By default, Accounting CS uses the tax status selected for this item in the
    Invoice Items
     screen. Or if this is a tax exempt customer (one with a value entered in the
    Tax exempt #
     field in the customer record), the application uses
    Non-tax
     by default.You can select a different tax status that applies to this invoice only.
  8. If any of the items on the invoice are taxable, select the
    Sales tax item
    . Accounting CS calculates the tax for all items on the invoice that have a tax status of
    Taxable
     or
    Additional
    . The dropdown in the
    Sales tax item
     field includes all
    Sales Tax
     and
    Sales Tax Group type
     items that were set up for this client in the
    Invoice Items
     screen.
  9. If you'll be shipping any of the items on the invoice, select the
    Shipping
     tab. Select the address in the
    Ship to
     field for where the items will be shipped, the shipping item, and the shipping date.
    note
    • The dropdown for the
      Shipping item
       field includes all
      Shipping type
       items that were set up for this client in the
      Invoice Items
       screen.
    • If you specified a percentage or amount for the selected shipping item, the application calculates the shipping amount for you. However, you can override that amount if needed.
  10. Select
    Enter
     to save the transaction.

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