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General

Set up client bank accounts

The Bank Accounts screen is used to enter information for the bank accounts used by your clients. You can set up bank accounts for checking accounts, savings accounts, or credit card accounts. As part of the setup, you can specify GL accounts and sort order for printing, select default check layouts, set up MICR information, and select images to display on checks and deposit slips. You can also set up the account for online vendor bill payments and for direct deposit via Kotapay.
  1. Select
    Setup
     then
    Bank Accounts
    .
  2. Select the client from the dropdown.
  3. Go to the
    Main
     tab and enter the account information. For example:
    Account information
    Example entry
    Description
    Checking
    Bank (Routing number)
    Bank of America (011000138)
    Account type
    Checking
    Account number
    987654321
    Next check number
    1000
    General Ledger Amount
    1020
    note
    • The banks within the Bank drop down list contains all banks that have been set up in the Setup > Firm Information > Banks screen.
    • If you use the Bank Feeds feature for your client, you must select a bank. When you link a credit card for bank feeds, the bank routing number does not matter. Select a sponsoring bank associated with the credit card company.
    • In the References section, enter the next check number to be used and, if appropriate, specify a beginning reference to be used for zero-amount net checks, such as payments via direct deposit, EFTPS, and electronic or internet files, by marking the Zero amount net checks checkbox and entering the beginning reference in the text field.
    • You can leave the account blank if you don't use GL accounts.
    • If you need to enter a GL account, it needs to be unique for each of the client's bank accounts. Don't enter an undistributed account number, such as 999.
    • If you use the impound feature, the GL account needs be unique across bank accounts and impound bank accounts within the Firm client.
  4. If you're using Bank Feeds to import the transaction directly from your client's financial institution, select
    Link Account
     to have the application send your client an email to request access to their account.
  5. Select the
    Layouts
     tab.
  6. In the Layout Selection section, specify the vendor, payroll (for live payroll processing), and accounts payable check layouts, deposit slip layout, and other graphic information (such as company logo and signature facsimile in BMP, PNG, or JPG file format) to use for this bank account and to specify MICR information for checks and deposit slips. This is the default layout that Accounting CS will use when printing checks from this account.
  7. Go to the
    Direct Deposit
     tab and enter any direct deposit information for this account as necessary.
  8. Select
    Enter
     to save the bank account information.
note
If the application displays a message saying that the GL account already exists in another bank account, but you don't see a bank account that uses that GL account, verify that this GL account isn't being used for an inactive bank account. To display inactive bank accounts in the bank accounts list, mark the
Include inactive
 checkbox.

This article applies to:

  • PRODUCT: Accounting CS
  • Subject: Bank reconciliation

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