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Conversion guide: CCH Small Firm Services Client Accounting Suite to Accounting CS

Items not transferred during conversion

While most data from CCH Client Accounting Suite is converted, some data can't be converted due to differences in program features and data structures between CCH Client Accounting Suite and Accounting CS. The following items can't be converted.

Company reports/Financial statements

Reports, report options, payroll forms, financial statements, statement layouts, details, notes, and documents are not converted.

Employee information

Termination reason, employee type, alien status, labor and industry information, filing status, exemption details, Workers’ Comp Classification, benefit information, direct deposit information, EIC status, and backup withholding are not converted. The ethnic origin status “Other” is not converted.
note
Employee information from after-the-fact payroll is converted to Accounting CS. If the client had a corresponding CCH Client Payroll client, the employee from that application is not converted.

Payroll posting accounts

The pay code/tax type and state of “All” are not converted. However, accounts that are assigned a specific pay code/tax type or state are converted. You can assign the specific items in CCH Client Write-Up ATF Payroll/Payroll Posting Accounts before creating the import files, or you can assign the correct GL account or state ID to the client’s payroll items and payroll taxes and on the
Payroll Items
 and
Payroll Taxes
 screens for each employee after completing the conversion and importing the converted data.
note
Because Accounting CS requires each pay or deduction code to have a unique name, if an employee deduction liability item has multiple GL accounts associated with it, only the 1st GL account listed will be converted for an employee.

Payroll setup, transactions, and employee earnings balances

After-the-fact payroll setup information, such as general payroll options, check entry defaults, state/locality information, and rates and report options, can't be converted. You will need to set up these items in Accounting CS.
While payroll transactions are converted to each period’s GL transactions screen, these transactions are not converted to the payroll checkbook in Accounting CS. However, current-month, current-quarter, and year-to-date earnings are converted to enable you to process W-2s and current-quarter payroll reports.
Employer Tip Credit, and Employer Meal Credit items and amounts don’t convert. Deduction Limit and Employer Contribution Limit amounts are not converted.
note
Only the after-the-fact payroll information in CCH Client Accounting Suite converts to Accounting CS. If the client had a corresponding CCH Client Accounting Suite Payroll client, the employee and vendor information not previously transferred to the CCH Client Accounting Suite is not converted for Accounting CS. However, the general ledger transactions posted to CCH Client Accounting Suite are converted.

Beginning balance amounts

Current year beginning balances aren't converted. After completing the conversion and importing data for a client, enter the beginning balance amounts in Accounting CS. For more information, refer to Enter beginning balances for a client's Chart of Accounts.

Financial statements

Report formats, report details, notes, and financial statements are not converted.

General ledger

Partnership percentages, ratio, and graph information are not converted.

General ledger transactions

If a transaction only debits and credits the same cash account within a single transaction, this transaction won’t be converted, and will have to be added to the client after the conversion is complete. You will be notified in the import diagnostics report from Accounting CS once the conversion is complete.

Journal entry information

All transactions posted to the GL History table for the current year are converted to the General Journal in Accounting CS. Automatic adjusting entry information, such as Auto Reverse Entries not yet posted, are not converted. Setup information for recurring journal entries, inventory adjustments, expense allocations, automatic distributions, and prior-period entries can't be converted.

Other information

Financial statement, labor and industries, wage report, and accounts payable information are not converted.

Security

User information, such as password, user rights, user name, and authorizations is not converted. You will need to set up this information for the client in Accounting CS.

Vendor information

The 1099 Type, box, and 1099 code can't be converted. Due to data structure differences, 1099 amounts and year-to-date balances are not converted.
note
Only the vendor information in the CCH Client Accounting Suite after-the-fact payroll program is converted to Accounting CS. Changes made to vendor information in the CCH Client Payroll client are not converted.

This article applies to:

  • PRODUCT: Accounting CS
  • Subject: Conversions

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