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Enter batch handwritten payroll checks
Follow these steps to enter batch handwritten (after-the-fact) payroll checks.
- SelectActions, thenEnter Batch Handwritten Payroll Checks.tipYou can selectEdit, thenOptionsto customize the screen based on your data entry preferences. You can add or hide columns, specify pay items and tax items to include in the Rapid tab.
- Select the client.
- SelectEmployee Defaultsin the Input type field.
- Enter the check information you need, such as frequency, check date, starting check number, and period dates, then selectNext.noteYou can selectPreview Payrollto preview the Preprocessing Summary report showing the data from the current batch
- Mark the checkboxes for any employees that you want to include in the batch.
- SelectFinish.
- Use theRapidtab to view basic payroll information and to enter or edit employee pay hours, amounts, or payroll tax amounts.
- To change more payroll information, select theDetail tab. All details about the pay information display on this tab. You may change the selected employee check.Overwritten payroll check information in the Rapid tab, Detail tab, and the Distribution window display in red text. The application automatically recalculates all payroll check amounts when amounts are overridden and recalculates the amounts again when overrides are cleared. To revert a single overridden field to its original amount, put your cursor in the field and then selectEditand thenClear Override. To revert all overridden fields in the current check to their original amounts, selectEditand thenClear Check Overrides.All details about the pay information display on this tab and they're the same details as those in the Transaction Detail section of the Enter Transactions screen.important
- DNP checkbox:Mark theDNP (Do not pay)checkbox if you want to exclude this employee from the current batch.
- Sales:Use the Sales field to enter the total dollar amount of sales that the employee had for the payroll period. Any pay item set up with the calculation type of Percent of sales will calculate based on the amount entered in this field.
- If the employee is assigned to multiple locations and/or departments, you can distribute the sales amounts between them by clicking the Ellipsis button to open theSales Distributions dialog.
- Pay:By default, the application allocates 100 percent of pay to the employee's primary location and department, unless a different distribution is specified in the Locations and Departments section of theMain tabof the Employees screen.
- You can change the default distribution of hours among the various locations and departments associated with this employee by selecting the ellipsis button in the grid to open the Payroll ItemDistributions dialog
- Workers' Compensation:In this section, you can modify the employer-paid workers' compensation amounts. Note that the employee-paid portion displays in the Deductions section.
- SelectEnter Batchto save all of the information and create the handwritten checks. You may selectSuspend Batchto save information and recall it later to complete the time entry.The application won’t create a check for any employee with theDNPcheckbox marked. To recall a suspended batch, select the client, and then selectEmployee Defaultsfrom the Input type field.noteWhen you recall a suspended batch, a prompt displays, asking if you are sure you want to refresh the checks included in the current batch. Select Yes to refresh the payroll checks using all of the latest information for the employee, including changes to payroll items, accruable benefit items, tax exemptions, work locations, or GL accounts. Refer to the Refresh payroll checks information topic for more information.
- If you don’t have the Suppress generate liabilities prompt checkbox marked in the Options window, the application will display the Generate Liabilities window.
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