Refund payroll check deduction amounts
If you entered a payroll deduction amount on an employee's payroll check that was incorrect and need to refund that amount back to the employee, you can use this method to correct the issue on the employee's next payroll check.
- SelectActions, thenEnter Transactionsand select the employee, check date, frequency, and period begin and end dates.
- Enter the hours or gross pay amounts for the employee.
- On the deduction item that was entered incorrectly on the previous check, enter the difference as a negative amount. For example, if the previous check calculated a 401k deduction of $60.00 when the amount should have been $30.00, enter "-30.00" on the deduction item.noteNegative amounts will appear in parentheses in red text.
- SelectEnterto save the check.
- Go toFile, thenPrint Checksto print the check.
Following these steps will ensure that the employee is properly reimbursed for the deduction amount and your payroll and employee earnings reports will display the correct totals for that deduction.
