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This article applies to:

  • Product: Accounting CS
  • Subject: Payroll checks

Temporarily suspend direct deposit for a payroll

For live payroll processing only
There may be times where paper checks need to be issued to employees instead of processing a direct deposit file. You can suspend the direct deposit process for the client by using 1 of the following processes.
important
Changing the status on the client’s bank account to
Suspend
 in the
Direct Deposit
 tab of the
Bank Accounts
 screen won’t stop the direct deposit process.

Method 1: Suspend 1 bank account at a time

If you have a handful of employee paper checks to print, you can suspend each bank account on an individual employee basis.
  1. Go to the
    Direct Deposit
     tab in
    Setup
    , then
    Employees
    .
  2. Edit the employee.
  3. In the Direct Deposit Allocation section, change the status for each of the employee’s bank accounts to
    Suspend
    .
  4. Select
    Enter
     to save your changes.
  5. Repeat for each employee receiving a paper check.
  6. Process payroll paper checks.
  7. Change the status of each bank account back to
    Approved
     when the payroll process is complete.

Method 2: Suspend a group of bank accounts

If you have a large number of employee paper checks to print, you can suspend a group of bank accounts at once.
  1. Select
    Prenoting
     in
    Process
    , then
    Direct Deposit
    .
  2. Select
    Include accounts with approved status
    .
  3. Drag the Client ID header into the
    Group by
     field to group the list by Client ID.
  4. Select the plus sign next to the Client ID to display the list of bank accounts. The Name column contains the name associated with each listed bank account. You'll find the employee's name in this column.
  5. Mark the checkbox for each employee's bank account that requires a paper check.
  6. Once the checkboxes are marked in the Prenoting grid, the
    Action
     field becomes active. Change the Action to perform to
    Change to Suspend
    .
  7. Select
    Process
    .
  8. Select
    Done
    .

Process payroll

Once the bank account status is set to suspend, you can enter payroll checks and Process payroll paper checks as normal.
If payroll checks were entered before the employee bank accounts were suspended, you’ll need to refresh the payroll check information.

Change the bank accounts back to Approve

When the payroll process is complete, use either method listed earlier to update the status of each employee’s bank account to
Approved
.

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