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  • Product: Accounting CS

Set up integration with GoFileRoom

You can set up integration between Accounting CS and GoFileRoom to efficiently print and manage documents.
When you're licensed for GoFileRoom and have
Drawers
 set up for your firm, you can print documents such as reports, checks, invoices, financial statements, and letters from Accounting CS to GoFileRoom. Use the
GoFileRoom Index Mapping
 window to define drawers and index values in preparation for printing documents for your firm or clients.
note
When sending documents to GoFileRoom from Accounting CS, you'll need to make sure that the client name is an exact match between the 2 applications.
Do the following to map GoFileRoom indexes in specific drawers in GoFileRoom from Accounting CS:
  1. Sign into GoFileRoom with the same Thomson Reuters account you used to authenticate into Accounting CS.
  2. In Accounting CS, select
    Setup
     then
    GoFileRoom Index Mapping
     to open the
    GoFileRoom Index Mapping
     window.
    note
    If you didn't use the same Thomson Reuters account for both applications, you'll get the following error: 
    Login to GoFileRoom failed.
  3. Based on the type of documents that you're sending to GoFileRoom, you can optionally select 1 of the following tabs then select the drawer that you've set up in GoFileroom for each item to be mapped.
    • Accounting
      : Includes accounting reports, letters, deposit slips, payee checks, Trade vendor checks, Firm vendor checks.
    • Accounts Payable
      : Includes accounts payable reports and checks.
    • Accounts Receivable
      : Includes accounts receivable invoices and statements.
    • Payroll
      : Includes payroll reports, payroll checks, billing invoices, 1099 Recipient checks, Firm vendor checks (for payroll liabilities), Tax Agent checks, and Payroll Agent checks.
    • Payroll Tax Forms
      : Includes payroll tax forms.
    • Financial Statements
      : Includes financial statements.
    • Workpapers
      : Includes workpapers reports and engagement binders.
    • Firm
      : Includes firm-level reports and documents.
  4. From the Index Value Type column, select the value to match the index item that you're mapping to in GoFileRoom. For example, you can apply the
    Variable
     index value for a Report Date with a specific date format and have the date update automatically. You can also select a value that's been defined in GoFileRoom.
    note
    • If you select
      Variable
       from the dropdown, you can select an item from the dropdown in the
      Value
       field.
    • If you select a date value in the
      Value
       field, you can choose a format for the date from the dropdown in the
      Date Format
       field. By default, the
      Date Format
       fields are unavailable until you choose a
      Date
       value in the
      Value
       field.
    • If you select
      Text
       from the dropdown, you can enter any text of up to 50 characters in length in the
      Value
       field.
  5. Mark the
    Display mapping dialog at print
     checkbox to show the
    GoFileRoom Index Mapping
     window when you select to print to GoFileRoom in the Print window. When you do this, you can update index mapping values at the time of printing to GoFileRoom.
  6. Repeat this process for any of the remaining tabs in this window to complete the index mapping process then select
    OK
     when you're done.

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