Use the CS QuickBooks Data Utility

Install the CS QuickBooks Data Utility v.15.0 or later for use with the QuickBooks Pro, Premier, or Enterprise editions currently supported by Intuit.
Create an export file containing your company’s QuickBooks data for the date range to give or transmit to your accountant.
Import adjustment data from your accountant’s
Accounting CS
application into QuickBooks, if requested to do so by your accountant.

Install the CS QuickBooks Data Utility

Save the
qbdatautility
file to your Windows desktop.
To begin the installation, double select the
qbdatautility
file on your desktop.
note
If a previous version of the utility is already installed on your machine, the
Application Maintenance
window will briefly show and automatically uninstall the old version before installing the new one. No confirmation window will show upon completion.
To create a desktop shortcut, go to the following path:
C:\Program Files (x86)\Creative Solutions\QB Data Utility
After the utility has been successfully installed, you can delete the
qbdatautility
file from your Windows desktop.

Create an export file from QuickBooks

Open QuickBooks, but not your QBW company file.
Double select the
CS QuickBooks Data Utility
icon on your desktop. This opens the
CS QuickBooks Data Utility
window.
Select
Export data to Accountant
.
Specify the date range to include in the export file by doing either of the following, as directed by your accountant.
Select 1 of the following from the
Dates
dropdown:
This Month
This Calendar Quarter
This Calendar Year
Last Month
Last Calendar Quarter
Last Calendar Year
Select
Custom
from the
Dates
dropdown and specify the
From / To
dates using the MMDDYY format.
In the 1st file location field, enter or go to the file location for your QuickBooks company data file (QBW).
In the 2nd file location field, enter or go to the location where you want to save the export file.
Open your QBW company file in QuickBooks.
Select
Export
in the CS QuickBooks Data Utility.
The
QuickBooks - Application Certificate
window opens automatically in QuickBooks.
Select
Yes, always; allow access even if QuickBooks is not running
.
Mark the
Allow this application to access personal data such as Social Security Numbers and customer credit card information
checkbox. (This is to make sure that any payroll data present in the QuickBooks company data will be included in the export file.)
Select
Continue
.
At the confirmation window, select
Done
to complete the creation of the export file.

Import data from your accountant into QuickBooks

Open QuickBooks, but not your QBW company file.
Double select the
CS QuickBooks Data Utility
icon on your desktop.
In the CS QuickBooks Data Utility, select
Retrieve data from Accountant
.
Enter or go to the folder location for your QuickBooks company data file (QBW).
Enter or go to the folder location for the file to be retrieved.
Select
Retrieve
.
Open your QBW company file in QuickBooks.
The
QuickBooks – Application Certificate
window opens automatically in QuickBooks.
Select
Yes, always; allow access even if QuickBooks is not running
.
Mark the
Allow this application to access personal data such as Social Security Numbers and customer credit card information
checkbox.
Select
Continue
.
At the confirmation prompt, select
Done
to complete the retrieval process.