Change payroll check stubs for employees with multiple locations or departments
For employees who work in multiple locations or departments and are paid at different rates, the payroll check stub may display "Multiple" instead of the actual rates. You may want to have separate line items display for each location or department the employee works in rather than having 1 line item with the totals.
Do the following to prevent "Multiple" from displaying, or to list each location or department separately.
Method 1: Change variables used on the layout (recommended)
In the Pay section, you can replace each variable with the corresponding one from the Location and Department Distributions section. This lets you prevent
Multiple
from showing up on a check if the person has a different rate or works from different locations.For example, replace the [Payroll.Check.PayItems.RegularHours] variable with [Payroll.Check.PayItems.LocationandDepartmentDistributions.RegularHours]
tip
Add a new column in the pay section and add the [Payroll.Check.PayItems.LocationandDepartmentDistributions.Department] (or Location) variable so the employee knows which rate goes with which location or department.
Method 2: Create separate pay items for each location or department
This method doesn't require you to make any modifications to the payroll check layout, but will affect your data entry process.
- SelectSetupthenPayroll Itemsand add new pay items for each location or department the client has.
- SelectSetup,Employees, then go to thePayroll Itemstab to activate the new pay items. You can also use theEdit Multiple Employeesfeature to activate a pay item for multiple employees at the same time.
- When entering payroll checks, verify that you're entering hours for the correct line item.
- Preview the payroll checks to view each location or department listed individually.
