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Layout Designer

Mask social security numbers with variables

The Layout Designer lets you to modify predefined layouts or create your own using the available variables. The following information describes how to mask sensitive information on check layouts, such as Social Security Numbers or bank account numbers.
  1. Select
    File
     then
    Layout Designer
    .
  2. Double-click the layout you want to mask information for.
  3. Locate the variable ending in “Last Four Digits” in the
    Design Tools
     pane.
    note
    Variables there are "Last Four Digits" versions for:
    • Payroll check layouts
      : Bank account number, client EIN/SSN, Employee EIN/SSN.
    • Vendor check layouts
      : 1099 Vendor EIN/SSN, bank account number, client EIN/SSN, vendor EIN/SSN.
    • Deposit slips
      : Bank account number.
    • Accounts Receivable forms
      : Client EIN/SSN, Customer EIN/SSN, Firm EIN/SSN, Firm alternate EIN/SSN.
    • Accounts Payable forms
      : 1099 Vendor EIN/SSN, Client EIN/SSN, Vendor EIN/SSN.
  4. Select and drag the variable into the white space on the layout.
  5. Delete the existing variable.
  6. Resize and re-position the new variable (with masking) as necessary.
note
You can also use this method to add other variables.
In the Pay section, you can replace each variable with the corresponding one from the Location and Department Distributions section. This lets you prevent
Multiple
 from showing up on a check if the person has a different rate or works from different locations.
For example, replace the [Payroll.Check.PayItems.RegularHours] variable with [Payroll.Check.PayItems.LocationandDepartmentDistributions.RegularHours]
Add a new column in the pay section and add the [Payroll.Check.PayItems.LocationandDepartmentDistributions.Department] (or Location) variable so the employee knows which rate goes with which location or department.

This article applies to:

  • PRODUCT: Accounting CS

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