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This article applies to:

  • Product: Accounting CS
  • State: All states
  • Subject: e-file,Payroll tax forms

E-file state and local payroll tax forms

Payroll tax liability for state and local jurisdictions is automatically determined by the application based on the client and employee work locations and addresses. To enter federal, state, and local payroll tax information, select
Setup
,
Clients
, then the
Payroll Taxes
 tab.
If you need to enter additional information needed by a state or locality, use the
Additional Information
 button in the Forms section of the
Payroll Taxes
 tab.

Per return pricing (PRP) information

There is a per-return transmission cost for electronically filing federal 94x forms but enrollment files do not accrue a fee. There is no additional transmission cost for electronically filing state forms. For many firms, it may be more cost efficient to purchase an unlimited e-filing license. For pricing information on the unlimited e-filing license, contact your Sales Representative.

Setup and verification

Take the steps in the following help topics to cover the initial setup and verification of information needed before you process payroll tax forms:
  1. Verify client location and employee address information.
  2. Set up client payroll tax information.

Filing requirements by state/locality

To file state and local forms by any method other than paper or preprinted (via magnetic, electronic, or internet files), you need to know ahead of time if the state or locality requires registration prior to e-filing, if they require test files sent, and what file format they use.
note
You can look up payroll tax form information, including the filing methods, approval status, and more in the Payroll Form and Filing Information portlet on the Home Dashboard in Accounting CS.

Local filing information

The localities listed below accept or require e-filing.
  • Kentucky
    • Louisville Metro Revenue Commission
      • Registration required: No.
      • File format: Comma-delimited.
      • Notes: Visit the Louisville Revenue Commission website. Select
        Electronic Services
         to upload your file.
  • Michigan
    • City of Detroit Withholding tax — Michigan Department of Treasury
  • Missouri
    • City of Kansas City, Missouri — Revenue Division
      • Registration required: Yes.
      • File format: Fixed length.
      • Notes: For more information, visit the City of Kansas City website.
  • Ohio
    • City of Cincinnati Income Tax Division
      • Registration required: Yes.
      • File format: Fixed length.
      • Notes: For more information, visit the City of Cincinnati website.
  • Pennsylvania
    • Berks E.I.T. Bureau — EIT and Berks E.I.T. Bureau — LST
    • Blair Tax Collection Bureau — EIT
    • Blair Tax Collection Bureau — LST
    • Capital Tax Collection Bureau — EIT and Capital Tax Collection Bureau — LST
    • Centre Tax Agency — EIT and Centre Tax Agency — LST
    • City of Philadelphia
      • Registration required: Yes.
      • File format: Text file (.TXT).
      • Notes: For more information, visit the City of Philadelphia website.
    • Cumberland Tax Bureau — EIT and Cumberland Tax Bureau — LST
      • Registration required: No.
      • File format: MMREF-1.
      • Notes: For more information and filing specifications, visit the Cumberland Tax Bureau  website.
    • Danville Area EIT Office — EIT
    • Franklin County Area Wage Bureau — EIT
    • HAB-EIT and HAB-LST
      • Registration required: No.
      • File format: EFW2 for EIT, CSV for LST.
      • Notes: For more information, visit the Berk-e online filing website
    • Jordan Tax Service — EIT and Jordan Tax Service — LST
      • Registration required: Yes.
      • File format: MMREF-1.
      • Notes: For more information, visit the Jordan Tax Service website.
    • Keystone Central School District Tax Office — EIT
    • Keystone Collections Group — EIT and Keystone Collections Group — LST
    • Lancaster County Tax Collection Bureau — EIT and Lancaster County Tax Collection Bureau — LST
    • Municipality of Bethel Park — LST
    • Scott Township — LST
      • Registration required: Yes.
      • File format: MMREF-1.
      • Notes: For more information, visit the Scott Township website.
    • Southwest Regional Tax Bureau — EIT and Southwest Regional Tax Bureau — LST
    • Township of Upper St. Clair — LST
    • Treasurer, City of Pittsburgh
      • Registration required: No.
      • File format: ASCII.
      • Notes: For more information, visit the City of Pittsburgh website .
    • York Adams Tax Bureau — EIT
      • Registration required: Yes.
      • File format: MMREF-1.
      • Notes: For more information, visit the York Adams Tax Bureau website.

Processing

If you have registered for e-filing with all necessary jurisdictions, the client's information has been set up, and you are ready to process forms, follow these steps.
  1. Take the following steps if you need to modify information on a payroll tax form for a client prior to processing:
    1. Select
      Actions
       then
      Payroll Tax Forms
      .
    2. Make your edits.
    3. If you want to process forms for the client at this point:
      1. Select
        File
         then
        Process Clients Forms
        .
      2. Select the forms.
      3. Choose the appropriate filing methods, if needed.
      4. Select
        Process Selected
        .
  2. Take the following steps if you do not need to modify form information before processing:
    1. Select
      Actions
      , then
      Process Payroll Tax Forms
      .
    2. Select
      +
       next to Client ID to view the forms.
    3. Select the forms to process.
    4. Choose the appropriate filing methods.
    5. Select
      Process Selected
      .
  3. Follow the procedure in either of the following help topics:
    • Process electronic forms.
    • Process internet and magnetic files.
  4. To make or include payments, follow the procedure in either of the following help topics:
    • Create electronic or internet files for payroll tax payment forms.
    • Create payroll tax reconciliation forms that include payment.

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