Enter foreign addresses on payroll tax forms

For W-2 forms: add the foreign address to the employee record.
For 1099 forms: edit the form layout in the layout editor, and then add the foreign address to the vendor record.
note
There are 2 different options for editing the 1099 form layout. 1 option uses a single variable for the address, the other option uses 2 variables.

W-2 forms: add the address to the employee record

Select
Setup
, then
Employees
.
Select the
Main
tab.
Select
Other
as the address type from the dropdown list.
Use the
Address 1
and
Address 2
fields only to enter the foreign street address, province, country code and country, and postal code.
important
Don't enter anything in the
Lookup
field or other address fields. Foreign addresses can't be verified using the Address Verification feature.
Mark the
Mailing address
checkbox.
note
Accounting CS sends the employee copies of payroll tax forms to the address that is specified as the mailing address.

1099 forms: edit the layout (using a variable that combines recipient's Address Lines 1 and 2)

Select
File
, then
Layout Designer
.
Select
+
next to the
1099 Forms
folder to expand it, then expand the folder for the specific year.
Double-click the
1099Ca
layout to open it.
Select the variable
[TaxForm.1099Recipient.AddressLine1andAddressLine2]
in the Street address (including apt. no.) box and press the
Delete
key to remove it.
Select the variable
[TaxForm.1099Recipient.AddressCityStateandZip]
in the
City or town, state or province, country, and ZIP or foreign postal code
box and press
Delete
to remove it.
In the
Variables
section of the
Design Tools
pane, expand
Tax Form
, then
1099 Recipient
, and double-click the
Address Line 1
variable.
Use the arrow keys on your keyboard to move the variable
[TaxForm.1099Recipient.AddressLine1]
from the top-left corner of the layout to the
Street address (including apt. no.)
box.
With
Tax form
then
1099 Recipient
still expanded in the
Variables
section of the
Design Tools
pane, double-click the
Address Line 2
variable.
Use the arrow keys on your keyboard to move the variable
[TaxForm.1099Recipient.AddressLine2]
from the top-left corner of the layout to the
City or town, state or province, country, and ZIP or foreign postal code
box.
Select
File
, then
Save
.

1099 forms: edit the layout (using separate variables for recipient's Address Lines 1 and 2)

Select
File
, then
Layout Designer
.
Select + next to the
1099 Forms
folder to expand it, and then expand the folder for the specific year.
Double-click the
1099MISa
layout to open it.
Select the variable
[TaxForm.1099Recipient.CityStateandZip]
in the
City or town, state or province, country, and ZIP or foreign postal code
box, then press the
Delete
key to remove it.
Select
[TaxForm.1099Recipient.AddressLine1]
and use arrow keys to move it to the and
[TaxForm.1099Recipient.AddressLine2]
variables from the
Street address (including apt. no.)
box to the the
City or town, state or province, country, and ZIP or foreign postal code
box.
Select the following variables in the
Street address (including apt. no.)
box and use arrow keys to move them to the
City or town, state or province, country, and ZIP or foreign postal code
box:
[TaxForm.1099Recipient.AddressLine2]
.
[TaxForm.1099Recipient.AddressLine2]
.
tip
You can hold down
Ctrl
to select both variables.
Select
File
, then
Save
.

1099 forms: add the foreign address to the vendor record

Select
Setup
, then
Vendors
.
Select the
Main
tab.
Select
Other
as the address type from the dropdown list.
Use only the first two address lines to enter the foreign street address, province, country code and country, and postal code.
important
Don't select the
Address Verification
button and don't enter anything in the other address fields. Foreign addresses cannot be verified using the Address Verification feature.
Mark the
Mailing address
checkbox.
note
Accounting CS sends the employee copies of payroll tax forms to the address that is specified as the mailing address.