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This article applies to:

  • Product: Accounting CS
  • State: All states
  • Subject: Payroll tax forms

Create electronic or internet files for payroll tax payment forms

note
Applies only to Payment type payroll tax forms. There are different steps for payroll tax reconciliation forms that include payment (which use the "Electronic with payment" or "Internet with payment" filing methods).

Make sure setup is correct

  1. Select
    Setup
    , then
    Vendors
    .
  2. Select the
    Main
     tab.
  3. In the Payment Preferences section, make sure the
    Bank Account
     is valid.
  4. Choose
    Electronic
     or
    Internet
     from the
    Method
     field, as needed for the vendor.
  5. Select
    Enter
    .
  6. Select
    Setup
    , then
    Bank Accounts
    .
  7. Select the
    Main
     tab.
  8. Make sure the
    Account holder name
     field is filled in.
  9. Select
    Enter
    .

Process payment files

  1. Enter your payroll checks as usual.
  2. Select
    File
    , then
    Print checks
     to print your payroll checks and create liabilities.
  3. Select the
    Liabilities
     tab.
  4. Mark the checkboxes next to the liabilities you want to pay.
    note
    They will have a payment method of either
    Electronic
     or
    Internet
    .
  5. Select
    Print Selected
     to queue the files.
  6. Select
    Actions
    , then either
    Process Electronic Forms
     or
    Process Internet/Magnetic Files
    , as needed.
  7. Mark the checkboxes for the files you want to create.
  8. Select either
    Transmit Forms
     (for electronic forms) or
    Create Files
     (for internet files).
  9. If
    Transmit Form
     or
    Create File
     is inactive:
    1. Select
      File
      ,
      Firm Information
      , then
      Firm
      .
    2. Select the
      Preferences
       tab.
    3. Check if the
      Require electronic form transmission from file preview
       checkbox or the
      Require internet/magnetic file creation from file preview
       checkbox is marked.
      note
      If either checkbox is marked, it means that you'll need to go to
      Actions
      , then
      Edit Payroll Tax Forms
      , and select
      File Preview
       to transmit forms or create files.
  10. Once the files have been created, you can select
    Manage Electronic Forms
     to preview electronic files, or
    Manage Files
     for internet files.
important
After you transmit payment (for electronic forms) or after you have uploaded the file (for internet files), you can't modify or cancel the payment in Accounting CS.

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