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Electronic filing

Process electronic payroll tax forms

After you have queued electronic forms on the Process Payroll Tax Forms screen, follow these steps to process and send the forms.
note
  • Accounting CS queues electronic files and displays them on the Process Payroll Tax Forms screen only if the
    Filing copy
     checkbox is marked in the Print window when you process the payroll tax forms.
  • Any liabilities related with the queued files are pending at this point, and aren't included in the
    Liabilities
     tab of the Print Checks screen.
  • There's a per-return transmission cost for filing federal 94x forms electronically; enrollment files don't accrue a fee. There's no extra transmission cost for filing state forms electronically. For many firms, it may be more cost efficient to get an unlimited e-filing license. Contact your sales representative for pricing information.
  1. Select
    Actions
    , then
    Process Electronic Forms
    .
  2. If this is your first time, select
    Transmission Information
     to add or verify transmission information.
  3. Mark the checkboxes for the forms you're ready to transmit.
  4. Select
    Preview Selected
     to review the selected forms.
    You can select
    Remove Selected
     to remove forms.
  5. Select
    Transmit Forms
     to send the forms using Thomson Reuters servers.
    important
    After you select
    Transmit Forms
    , you can't recall or stop the transmission.
  • Accounting CS saves a copy of the transmitted file. To find the location of the saved file, select
    Setup
    ,
    File Locations
    , then the
    File Creation
     tab. The saved file location is displayed in the
    Electronic/Internet/Magnetic
     field.
  • When you process files, any associated liabilities are closed and paid to the agency the forms are transmitted to.
  • Once a payment is transmitted, you can't change or cancel it. Accounting CS creates a payment transaction for the paid liability in the Enter Transactions screen.

This article applies to:

  • PRODUCT: Accounting CS
  • State: All states
  • Subject: Payroll tax forms

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