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Form filing instructions

Create payroll tax reconciliation forms that include payment

You can create payroll tax reconciliation forms that include a payment. Before you start, you'll need to set up the client and verity their information.

Process the form

Do the following when you're ready to process your returns:
  1. Enter and print your payroll checks to create liabilities.
  2. In the
    Print Checks
     screen, select the
    Liabilities
     tab to verify that the liabilities have been created. Note that the filing method displays as
    Check
    .
  3. (Optional): Verify or modify the information on the payroll tax reconciliation form.
  4. Select
    Actions
     then
    Process Payroll Tax Forms
    .
  5. In the
    Process Payroll Tax Forms
     screen, select
    Reconciliation
     in the
    Form Type
     field then use the selection and filtering fields to specify which forms to display.
  6. Mark the checkboxes next to the forms you want to process and select either
    Electronic with Payment
     or
    Internet with Payment
     in the Filing Method column as appropriate.
  7. Select
    Process Selected
     and mark the
    Filing Copy
     checkbox in the Print window to queue the files.
    note
    The liabilities associated with the queued files are considered to be
    Pending
     at this point and aren't available in the
    Liabilities
     tab of the
    Print Checks
     screen.

Create and submit electronic forms with payment

If you processed forms using the
Electronic with Payment
 filing method, do the following to create and submit the files to the agency.
  1. Select
    Actions
     then
    Process Electronic Forms
     and mark the checkboxes for the files you want to create.
    note
    To preview and verify the files before creating them, select
    Preview Selected
    .
  2. Select
    Transmit Forms
     to send the selected files to our secure data center. When the files are processed, the associated liabilities are closed and paid to the agency the forms are transmitted to.
    important
    Once the payment has been transmitted, it can't be modified or canceled in the application. The application creates a payment transaction for the paid liability in the
    Enter Transactions
     screen.
  3. Select
    Manage Electronic Forms
     to open the
    Manage Electronic Forms
     window and review the files that have been transmitted.

Create and submit internet files with payment

If you processed forms using a filing method of Internet with Payment, do the following to create and submit the files to the agency.
  1. Select
    Actions
     then
    Process Internet/Magnetic Files
     and mark the checkboxes for the files you want to create.
    note
    To preview and verify the files before creating them, select
    Preview Selected
    .
  2. Select
    Create Files
     to create the selected files. The application creates the files in the file location indicated at the bottom of the screen. When the files are created, the associated liabilities are closed.
    note
    The application creates a payment transaction for the paid liability in the
    Enter Transactions
     screen.
  3. Once the files have been created, you'll need to submit them to the agency via the agency's website or application.
    tip
    You can select the file location link at the bottom of the screen to open the folder in Explorer.
  4. Select
    Manage Files
     to open the
    Manage Files
     window and review the files that were created.

This article applies to:

  • PRODUCT: Accounting CS
  • State: All states
  • Subject: Payroll tax forms

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