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Prepare forms 940, 941, 943, 944, and 945

941 Schedule B

Uses of Form 941 Schedule B

The IRS Form 941 Schedule B is a tax form for the reporting of tax liability for semi-weekly pay schedules.  The employer is required to withhold federal income tax and payroll taxes from the employee’s paychecks.  The 941 form reports the total amount of tax withheld during each quarter.
The 941 Schedule B is available in the application for a client when:
  • The client is shown as a Semiweekly depositor in the
    Payroll Taxes
     tab of the Clients screen in the Deposit schedule.
  • The client's accumulated tax liability was $100,000 or more at any point during the quarter.
  • The client reported taxes of more than $50,000 for the lookback period.
To determine if a client is a semiweekly schedule depositor, visit IRS.gov and search for
semiweekly depositor
.
important
Accounting CS uses the amount
withheld
 on payroll check, not the amount of liability
due
 for each payroll, to complete the Schedule B.
Differences in the Schedule B totals and the totals on Form 941 page 1, line 12 can be caused by changes to taxability of payroll items, overrides of tax amounts added to an employee’s payroll check, or changes to Adjust Taxable Wages on payroll checks.

Client converted during the quarter

If the client was converted during the quarter, you may need to override information on Form 941 or 941 Schedule B to reflect the payroll on appropriate dates, rather than month-to-date summary amounts. To override information on the form, follow these steps.
  1. Select
    Actions
    , then
    Edit Payroll Tax Forms
    .
  2. In the Edit Payroll Tax Forms screen, choose the appropriate client from the
    Client
     dropdown list.
  3. Select
    Reconciliation
     from the
    Form
     type dropdown list.
  4. Select
    Quarterly
     and the specific year in the dropdown list.
  5. Select
    Refresh
    .
  6. Select the Federal Jurisdiction.
  7. Choose the
    941
    ,
    941(p2)
    , or
    941-Sch B
     form, and edit any information necessary to correct the form(s).

If semi-weekly depositor needs to complete Schedule B when quarter liability less than $2500

In some instances, a semiweekly depositor will be required to complete the Schedule B even when their current quarter liability is less than $2500. If the 941 Schedule B is not filling out, the form will become available to print or appear in the electronic filing with these steps:
  1. Go to
    Setup,
    Clients
    .
  2. Select the
    Payroll Taxes
     tab.
  3. Go to the Forms section, and within the Federal 94X subsection, select
    Additional Information
    .
  4. Mark the
    Ignore deposit threshold when calculating line 16
     checkbox

This article applies to:

  • Product: Accounting CS
  • Subject: Payroll tax forms

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