E-file error rejection codes for 94x forms

Data mismatch error: Error code R0000-004-01

Data Mismatch: 'ReturnTypeCd' (specified in the Return Header) and the return version (specified by the 'returnVersion' attribute of the 'Return' element) of the return must match the return type and the version supported by the Modernized e-File system.

Database validation error: Error code R0000-188

The Reporting Agent PIN in the Return Header must match the data in the e-File database.

Select
Actions
, then go to the
Process Electronic Forms
screen.
Re-enter the Reporting Agent PIN in the
Transmission Information
window.

Accepted alert: Error code R0000-230

Information Message: /Return/ReturnHeader: IRS regulations require any entity with an EIN to update the Responsible Party information within 60 days of any change by filing Form 8822-B, Change of Address or Responsible Party - Business. It is critical that the IRS have accurate Responsible Party information in cases of identity theft or other fraud issues related to EINs or business accounts. For additional information on Responsible Parties visit the IRS website at: https://www.irs.gov/businesses/small-businesses-self-employed/responsible-parties-and-nominees. (rule R0000-230)

Accepted alert: Error code R0000-232

Missing Document: /Return/ReturnHeader: 'IRSResponsiblePrtyInfoCurrInd' in the Return Header does not have a choice of "Yes" indicated. Therefore, (1) 'Form8822BAttachedInd' must be checked in the Return Header and (2) a binary attachment with description containing "Form 8822-B" must be present in the return. This return does not satisfy both conditions (1) and (2). IRS regulations require any entity with an EIN to update the Responsible Party information within 60 days of any change by filing Form 8822-B, Change of Address or Responsible Party - Business. For additional information on Form 8822-B, visit the IRS website at: https://www.irs.gov/forms-pubs/about-form-8822-b. It is critical that the IRS have accurate Responsible Party information in cases of identity theft or other fraud issues related to EINs or business accounts. For additional information on Responsible Parties, visit the IRS website at: https://www.irs.gov/businesses/small-businesses-self-employed/responsible-parties-and-nominees. (rule R0000-232).

Database validation error: Error code R0000-901-01

Database Validation Error: /Return/ReturnHeader/Filer/EIN: Filer's EIN and Name Control in the Return Header must match data in the e-File database. (value #########, rule R0000-901-01.

Go to
Setup
, then
Clients
screen.
Select the
Main
tab, then check if the Client's EIN is correct.
Select the
Payroll Taxes
tab, then check if the Business Name Control is correct in the Federal 94X Additional Information window.

Database validation error: Error code R0000-905-01

Electronic Filing Identification Number (EFIN) in the Return Header must be listed in the e-File database and in accepted status. EFIN value X, cannot be found from the database.

EFIN value, XXXXXX, cannot be found in the database, rule R0000-905-01.

Duplicate condition: Error code R0000-914-01

Taxpayer TIN in the Return Header must not be the same as the TIN of a previously accepted electronic return for the return type and quarter ending period indicated in the tax return.

Incorrect data: Error code F941-007-02

If Form 941, Line 12 'TotalTaxAfterAdjustmentAmtInd' has a non-zero value less than 2500, then Line 16 checkbox 'TotalTaxLessThanLimitAmtInd' must be checked.

Go to
Setup
,
Clients
, then clear the
Ignore deposit threshold
checkbox in the Additional Information window.
Go to
Setup
,
Clients
,
Payroll Taxes
tab, then update the federal deposit schedule.

Incorrect data: Error code F941-008-01

If Form 941, Line 12 'TotalTaxAfterAdjustmentAmtInd' has a non-zero value less than 2500, then Schedule B (Form 941/941PR) must not be present in the return.

Go to
Setup
,
Clients
, then clear the
Ignore deposit threshold
checkbox in the Additional Information window.
Go to
Setup
,
Clients
,
Payroll Taxes
tab, then update the federal deposit schedule.

Missing data: Error code F941-014-02

If Form 941, Line 16 checkbox 'MonthlyScheduleDepositorInd' checkbox is checked, then 'TotalQuarterTaxLiabilityAmt' must have a non-zero value.

Go to
Setup
,
Clients
, then clear the
Ignore deposit threshold
checkbox in the Additional Information window.
Go to
Setup
,
Clients
,
Payroll Taxes
tab, then update the federal deposit schedule.

Error 101

The PIN and EFIN combination in the Origin Header is not valid.

Error 236

The length of <1234567890> does not conform to the schema.

Error 501

The Name Control does not match the IRS records for the EIN in the Return Header.

Error 902

The Required Element <TagName> was not present.

Error 958

Sequence violation <TagName> is not expected in this position.

Error codes caused by a blank Schedule D

Error 238. The Text
(<State /> <ZIPCode /> )
includes leading or trailing spaces or includes 2 consecutive spaces.
Error 266. The State code
(<ZIPCode/> </OtherParty>)
is outside the pattern value of the state code in the schema.
Error 904. The entry
( <BusinessName1 / <Address>)
exceeds the maximum field length of 9 for this element.
Error 905. The entry
(0)
doesn’t meet the minimum field length of 4 for this element.
Error 928. The date entered
(<OtherParty> <EIN />)
is not in the needed format.

Account holder name is blank or account holder name for bank is missing or incorrect

Filing period is in the future

Unable to transmit file due to the following error(s): -Filling period is in the future.

More information

Re-process rejected electronic files

Select
Actions
,
Process Payroll Tax Forms
and process the form again, selecting Electronic as the filing method.
Select
Actions
,
Process Electronic Forms
and select the checkboxes for the forms you want to re-process.
Select
Transmit Forms
to file the payroll tax forms again.

Incorrect Data: Rule R0000-240

Incorrect Data: /Return/ReturnHeader/Filer/BusinessNameControlTxt: The taxpayer's name control in the Return Header must be derived from the taxpayer's name. Refer to Publication 4164. (value XXXX, rule R0000-240)