Print checks

Print Checks screen

The Print Checks screen allows you to select, preview, and print checks and to select, preview, and pay payroll liabilities for multiple clients and/or multiple bank accounts.
To access the screen, select
File
 then
Print Checks
.
note
The application prints checks in the following tab order:
  1. Vendor/Payee
  2. Payroll
  3. Payroll Liabilities
  4. Accounts Payable

Tabbed pages on the screen

The grid on each tabbed page contains an expandable list of clients with unprinted checks or unpaid liabilities. You can select the plus sign to the left of the client name to expand the list to view each check or liability. Mark the checkbox next to a client to select all checks or liabilities for that client, or mark the checkbox next to individual items.
note
  • If the checks selected for a client will be drafted from more than 1 bank account, that client will be listed in the grid once for each bank account.
  • You can click any of the grid column headings to sort the list by that column heading.
  • If the tabbed pages aren't displaying, you may not have security permissions to view or print checks of that type.

Work in the screen

You can do the following in the
Print Checks
 screen:
  • Collate by Client
    : This checkbox is applicable only when items are selected on more than 1 tab. Mark this checkbox to have the application collate the vendor checks by client when you preview or print the checks.
    • When this checkbox is unmarked (the default state), the application prints all selected checks (and/or payroll liabilities selected for payment) for all selected clients in the order that clients are listed in the grids tab by tab.
    • When this checkbox is marked, the application collates all checks (and/or payroll liabilities selected for payment) by client rather than by tab.
  • Complete Payroll Output
    : This opens a version of the
    Print
     window with additional tabs that reflect the options available in this screen and the
    Print Reports
     and
    Print Invoices
     windows.
  • Total # Selected
    : As you select checks to print on a tabbed page, the application automatically increments the number in the column that corresponds to that tab and in the Total column.
  • Amount Selected
    : As you select checks to print on a tabbed page, the application automatically sums the payment amount in the column that corresponds to that tab and in the Total column.
  • Preview Selected
    : You can view the selected checks prior to printing them.
    Preview Selected
     opens the
    Print Preview
     window, where you can preview the selected checks.
  • Print Selected
    : For payroll liabilities, when you select this, the
    Print Payment Forms
     window opens, where you can verify information for the associated payment forms and choose to print the forms when you pay payroll liabilities.

Related Content

This article applies to:

  • PRODUCT: Accounting CS