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Set up Client Access

Features available for client use

Features and functions available to clients in Accounting CS Client Access depend on the services that you enable for the client. Regardless of the firm’s license, you can enable any of the Client Access services for your client. However, it may limit the processing that you can perform for the client.
For example, if your firm is licensed only for the
Accounting
 service, you can still enable to the payroll functionality for the client. However, you will not be able perform the payroll functions on behalf of your client or generate tax forms for your clients.
If your firm is licensed for the
Payroll
 and
Payroll (After-the-Fact)
 services, you can enable full payroll functionality for the client in Accounting CS Client Access, with the option to perform the payroll tasks on behalf of your client at any time.

Available services

The following services are available to enable for a client using Client Access. You can find these options in the Add/Remove Services screen when enabling Client Access.
  • Check writing:
      This allows basic accounting and check writing tasks, such as vendor payments and bank account reconciliation.
  • Check writing and payroll:
     This includes everything allowed in
    Check writing
     plus after-the-fact or live payroll processing tasks, such as printing payroll checks, batch check entry, and new hire processing. If you have
    Payroll
     and
    Payroll (After-the-Fact)
     services enabled, your firm has full payroll capabilities when setting up and processing data for this client. This means that your client won't have full payroll capabilities in their Accounting CS application, and you can use the
    Limit payroll to
     checkboxes to restrict the client's payroll capabilities.
    • If you mark
      Setup
       only, the client can set up employee payroll information and access payroll reports, but they cannot access payroll processing or data entry screens.
    • If you also mark
      Time Entry
      , the client can enter payroll data in the
      Enter Batch Payroll Checks
       screen, but will no longer be able to enter payroll data in the Enter Transactions screen. Your firm maintains the ability to impound payroll funds and to control check printing and direct deposit processing.
    • If you don't mark the
      Setup
       or
      Time Entry
       checkboxes, your client will have full payroll capabilities, and you must clear at least the
      Payroll
       checkbox in the Services section above.
  • Client Accounting:
     This includes everything allowed in
    Check Writing
      and the option to include Accounts Payable and Accounts Receivable services.
  • Full Service Bundle:
      This is a combination of all 3 options. It includes Check Writing and Payroll, with options to include Accounts Payable and/or Accounts Receivable services. The same Payroll scenario applies here as it does above.
The following tables provide details on what's available to clients when you enable different options.

File menu

Screen
Check Writing
Client Accounting - Accounts Payable
Client Accounting - Accounts Receivable
Check Writing and Payroll
Check Writing and Payroll (Setup only)
Check Writing and Payroll (Time Entry
Full Service Bundle
Reset Remember - Login
No
No
No
No
No
No
No
Import
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Export
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Print Reports
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Print Checks
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Print screen
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Print Billing Invoices
No
No
No
No
No
No
No
Print Accounts Receivable Forms
No
No
Yes
No
No
No
Yes
Report Designer
No
No
No
No
No
No
No
Layout Designer
No
No
No
No
No
No
No
Client Data Management Utility
No
No
No
No
No
No
No
Copy Files
Yes
Yes
Yes
Yes
Yes
Yes
Yes
note
  • Import
    : Limited to spreadsheet only. The Chart of Accounts and Account Balances from QuickBooks options aren't available.
  • Export
    : Limited to 1095-C Data only.
  • Print reports
    : Firm reports aren't available. The firm controls which client reports the client staff member can access.
  • Print checks:
    • Vendor/Payee
       tab: Limited to the checks that the client staff entered for the clients they have access to.
    • Payroll
       and
      Payroll Liabilities
       tabs: Funded transactions are hidden. For clients with only the Check Writing service, the
      Payroll Liabilities
       tab is unavailable. 
  • Print
     screen: Client staff can't print to Document Presentation or Engagement CS.
  • Copy Files
    : Limited to 1095 C data, Direct deposit/ ACH, New hire reporting, and SSN/TIN verification.

Edit menu

Screen
Check Writing
Client Accounting - Accounts Payable
Client Accounting - Accounts Receivable
Check Writing and Payroll
Check Writing and Payroll (Setup only)
Check Writing and Payroll (Time Entry only)
Full Service Bundle
Clear Data Entry Session
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Recalculate Automatic Journal Entries
No
No
No
No
No
No
No
Calculate Net to Gross
No
No
No
Yes
No
No
Yes
Clear Override
No
No
No
Yes
Yes
Yes
Yes
Clear Check Overrides
No
No
No
Yes
Yes
Yes
Yes
Refresh Payroll Check
No
No
No
Yes
Yes
Yes
Yes
Adjust Taxable Wages
No
No
No
No
No
No
No

View menu

Screen
Check Writing
Client Accounting - Accounts Payable
Client Accounting - Accounts Receivable
Check Writing and Payroll
Check Writing and Payroll (Setup only)
Check Writing and Payroll (Time Entry only)
Full Service Bundle
Home Dashboard
No
No
No
No
No
No
No
Firm Dashboard
No
No
No
No
No
No
No
Staff Dashboard
No
No
No
No
No
No
No
Client Dashboard
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Workpapers Dashboard
No
No
No
No
No
No
No
Bank Feeds Dashboard
Yes
Yes
Yes
Yes
Yes
Yes
Yes

Actions menu

Screen
Check Writing
Client Accounting - Accounts Payable
Client Accounting - Accounts Receivable
Check Writing and Payroll
Check Writing and Payroll (Setup only)
Check Writing and Payroll (Time Entry only)
Full Service Bundle
Enter Transactions
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Enter Trial Balance
No
No
No
No
No
No
No
Enter Tax Code Adjustments
No
No
No
No
No
No
No
Enter Payables
No
Yes
No
No
No
No
Yes
Manage Payments
No
Yes
No
No
No
No
Yes
Enter Invoices
No
No
Yes
No
No
No
Yes
Manage Customer Payments
No
No
Yes
No
No
No
Yes
Apply Customer Payments
No
No
Yes
No
No
No
Yes
Assess Finance Charges
No
No
Yes
No
No
No
Yes
Enter Deposits
No
No
Yes
No
No
No
Yes
Enter Batch Payroll Checks
No
No
No
Yes
No
Yes
Yes
Add Fee
No
No
No
No
No
No
No
Process Direct Deposit
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Reconcile Bank Accounts
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Analyze Client Activity
Yes
Yes
Yes
Yes
Yes
Yes
Yes
View Account Activity
Yes
Yes
Yes
Yes
Yes
Yes
Yes
View Net Income/Loss
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Consolidate Clients
No
No
No
No
No
No
No
Change Posting Period
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Change AP Date
No
Yes
No
No
No
No
Yes
Change AR Date
No
No
Yes
No
No
No
Yes
Allocate Tips
No
No
No
Yes
No
No
Yes
Reconcile Impound Bank Accounts
No
No
No
No
No
No
No
Process EFTPS
No
No
No
No
No
No
No
Process Positive Pay
No
No
No
No
No
No
No
Process Payroll Tax Forms
No
No
No
No
No
No
No
Process Electronic Forms
No
No
No
No
No
No
No
Process Internet/Magnetic Files
No
No
No
No
No
No
No
Process Worker's Compensation Files
No
No
No
No
No
No
No
Process New Hires
No
No
No
Yes
No
No
Yes
Verify SSN/TIN
No
No
No
Yes
No
No
Yes
Verify W-2s
No
No
No
No
No
No
No
Enroll
No
No
No
No
No
No
No
Edit Payroll Tax Forms
No
No
No
No
No
No
No
Manage NetClient CS
No
No
No
No
No
No
No
Manage Payroll Liabilities
No
No
No
Yes
No
No
Yes
Manage Impound Payments
No
No
No
No
No
No
No
note
  • Enter Transactions
    : Check summary memo and Journal Entry subtype are hidden.
  • Enter Batch Payroll Checks
    : The
    Reprocess last payroll
     link isn't  available to clients using Accounting CS Client Access.
  • Process Direct Deposit
    : The firm needs to complete the
    Client Direct Deposit
     tab for the client to be able to access direct deposit related screens.
  • Change Posting Period
    : Clients can't move to a period in a fiscal year that's earlier than the current fiscal year in Accounting CS (firm). If the
    Enable close posting periods for Client Access
     checkbox is marked, clients can't move into a period that has been closed.

Setup menu

Screen
Check Writing
Client Accounting - Accounts Payable
Client Accounting - Accounts Receivable
Check Writing and Payroll
Check Writing and Payroll (Setup only)
Check Writing and Payroll (Time Entry only)
Full Service Bundle
Firm Information
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Clients
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Client Templates
No
No
No
No
No
No
No
Custom Fields
No
No
No
No
No
No
No
Payroll Consolidation Group
No
No
No
No
No
No
No
Account Segments
No
No
No
No
No
No
No
Account Groupings
No
No
No
No
No
No
No
Chart of Accounts
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Journals
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Tax Codes
No
No
No
No
No
No
No
Customers
No
No
Yes
No
No
No
Yes
Invoice Items
No
No
Yes
No
No
No
Yes
Finance Charges
No
No
Yes
No
No
No
Yes
Departments
No
No
No
Yes
Yes
Yes
Yes
Bank Accounts
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Transaction Templates
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Payable Templates
No
Yes
No
No
No
No
Yes
Invoice Templates
No
No
Yes
No
No
No
Yes
Vendors
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Payroll Items
No
No
No
Yes
Yes
Yes
Yes
Accruable Benefits
No
No
No
Yes
Yes
Yes
Yes
Employees
No
No
No
Yes
Yes
Yes
Yes
Employee Templates
No
No
No
Yes
Yes
Yes
Yes
Report Profiles
Yes
Yes
Yes
Yes
Yes
Yes
Yes
File Locations
Yes
Yes
Yes
Yes
Yes
Yes
Yes
User Preferences
Yes
Yes
Yes
Yes
Yes
Yes
Yes
note
  • Firm Information
    :
    • Payment Terms
       is available when
      Client Accounting - Accounts Payable
       and/or
      Client Accounting - Accounts Receivable
       are selected.
    • Sales Taxes
       is available only when
      Client Accounting - Accounts Receivable
       is selected.
    • Banks
       is limited to adding banks only. Clients can view existing banks, but they can't modify or delete them
  • Clients
    :
    • Add
       and
      Delete
       buttons are turned off.
    • Main
       tab: certain sections are hidden.
    • Account Mask
       tab: View only.
    • Accounting Information
       tab: View only, and several fields are hidden.
    • Accounts Payable
       tab: View only.
    • Accounts Receivable
       tab: View only.
    • Payroll Information
       tab: Certain sections are hidden or view only.
    • Payroll Taxes
       tab: Forms section is hidden.
    • Worker's Compensation
       tab: certain sections are hidden.
    • Affordable Care Act: Available.
    • Custom fields
       tab: Available.
    • All other tabs are hidden.
  • Chart of Accounts
    : Tax Information and Account Groupings sections are hidden.
  • Bank Accounts
    :
    Impound holding account
     field is hidden.
  • Transaction Templates
    :
    Journal Entry subtype
     field is hidden
  • Payroll Items
    : W-2 Additional Boxes and FUTA exempt sections are view only.
  • Employees
    : Some items view only or hidden.
  • File Locations
    : All tabs are hidden except
    File Creation
    , which is view only.
  • User Preferences
    : Certain options on the
    System
     and
    Printers
     tabs are hidden.

Help menu

Screen
Check Writing
Client Accounting - Accounts Payable
Client Accounting - Accounts Receivable
Check Writing and Payroll
Check Writing and Payroll (Setup only)
Check Writing and Payroll (Time Entry only)
Full Service Bundle
Help & How-To
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Additional Resources
No
No
No
No
No
No
No
On the Web
No
No
No
No
No
No
No
Bulletins
No
No
No
No
No
No
No
Fieldwork Utility
No
No
No
No
No
No
No
About
No
No
No
No
No
No
No

This article applies to:

  • PRODUCT: Accounting CS
  • Subject: Clients

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