Add accounting information for a client

Select the

Setup

Clients

Accounting Information

tab.

Enter the

Current fiscal year end date

or select it from the calendar. If any transactions have been entered for the client and the current period end date is not within the latest year, the application doesn’t let you change the current fiscal year-end date.

Select the

Period frequency

for the client.

Select

Edit Dates

to specify period end dates for a given year.

Select the

Current period end date

for the client. If the Current period end date doesn’t fall within the same year as the Latest period end date, the Current fiscal year-end date and Period frequency fields won't be available.

Review the

Latest period end date

. This field is for informational purposes only. It displays the end date for the latest period for which this client's data has been processed. You can't edit the date in this field. The application automatically updates the date in the following situations.

Mark the

Enable close posting periods for Accounting CS

checkbox to close posting periods for a client to prevent adjustments from being made to those periods. This functionality isn't available by default, but you can enable it on a per-client basis.

Select the

Entity Type

for the client. The application uses the entity type to determine which tax codes will be available to be assigned in the

Setup

,

Chart of Accounts

screen:

Select the appropriate account to use as the default account for any amounts without a specified distribution account. All transactions must be assigned to a GL account. If you save a transaction without a GL account, the application will assign it to the Undistributed account specified here. By default, the application uses account 999.If you select a different GL account in this field, the application will use the new account for transactions saved going forward. It won’t change this account for existing transactions.

Select

Edit

to specify balance definitions and budget descriptions.

Mark the

Transaction date defaults posting period

checkbox to have the application update the posting period based on the transaction date entered. The application will default the posting period to the period in which the transaction date falls, but you can override the default posting period during data entry.

Mark the

Do not post to core general ledger accounts

checkbox to hide core/parent GL accounts with associated segmented accounts from the dropdown list in all GL account fields. When this checkbox is marked, the

Enter Trial Balance

screen displays the core/parent accounts, but you can't post to those accounts. This will prevent you from accidentally posting transactions to core accounts.

Mark the

Do not post payroll transactions

checkbox to prevent payroll checks and liability payments from being posted to the general ledger and to exclude payroll transactions in accounting reports.

Select the

Current fiscal year end date

and

Current period end date

for Client Access.

Mark the

Enable close posting periods for Client Access

checkbox to close posting periods to prevent adjustments from being made to those periods.