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E-file state and local payroll tax forms
Payroll tax liability for state and local jurisdictions is automatically determined by the application based on the client and employee work locations and addresses. To enter federal, state, and local payroll tax information, select
Setup
, Clients
, then the Payroll Taxes
tab. If you need to enter additional information needed by a state or locality, use the
Additional Information
button in the Forms section of the Payroll Taxes
tab.Per return pricing (PRP) information
There is a per-return transmission cost for electronically filing federal 94x forms but enrollment files do not accrue a fee. There is no additional transmission cost for electronically filing state forms. For many firms, it may be more cost efficient to purchase an unlimited e-filing license. For pricing information on the unlimited e-filing license, contact your Sales Representative.
Setup and verification
Take the steps in the following help topics to cover the initial setup and verification of information needed before you process payroll tax forms:
- Verify client location and employee address information.
- Set up client payroll tax information.
Filing requirements by state/locality
To file state and local forms by any method other than paper or preprinted (via magnetic, electronic, or internet files), you need to know ahead of time if the state or locality requires registration prior to e-filing, if they require test files sent, and what file format they use.
note
You can look up payroll tax form information, including the filing methods, approval status, and more in the Payroll Form and Filing Information portlet on the Home Dashboard in Accounting CS.
Local filing information
The localities listed below accept or require e-filing.
- Kentucky
- Louisville Metro Revenue Commission
- Registration required: No.
- File format: Comma-delimited.
- Notes: Visit the Louisville Revenue Commission website. SelectElectronic Servicesto upload your file.
- Michigan
- City of Detroit Withholding tax — Michigan Department of Treasury
- Registration required: No.
- File format: FSET.
- Notes: For more information, visit the Michigan Department of Treasury website.
- Missouri
- City of Kansas City, Missouri — Revenue Division
- Registration required: Yes.
- File format: Fixed length.
- Notes: For more information, visit the City of Kansas City website.
- Ohio
- City of Cincinnati Income Tax Division
- Registration required: Yes.
- File format: Fixed length.
- Notes: For more information, visit the City of Cincinnati website.
- Pennsylvania
- Berks E.I.T. Bureau — EIT and Berks E.I.T. Bureau — LST
- Registration required: No.
- File format: MMREF-1.
- Notes: For more information, visit the Berks Earned Income Tax Bureau website.
- Blair Tax Collection Bureau — EIT
- Registration required: Yes.
- File format: MMREF-1.
- Notes: For more information, vist the Blair Tax Collection Bureau website.
- Blair Tax Collection Bureau — LST
- Registration required: Yes.
- File format: Excel.
- Notes: For more information, visit Blair County Tax Collection Bureau website.
- Capital Tax Collection Bureau — EIT and Capital Tax Collection Bureau — LST
- Registration required: Yes.
- File format: MMREF-1.
- Notes: For more information, visit the Capital Tax Collection Bureau website.
- Centre Tax Agency — EIT and Centre Tax Agency — LST
- Registration required: Yes.
- File format: MMREF-1.
- Notes: For more information, visit the Centre Tax Agency website.
- City of Philadelphia
- Registration required: Yes.
- File format: Text file (.TXT).
- Notes: For more information, visit the City of Philadelphia website.
- Cumberland Tax Bureau — EIT and Cumberland Tax Bureau — LST
- Registration required: No.
- File format: MMREF-1.
- Notes: For more information and filing specifications, visit the Cumberland Tax Bureau website.
- Danville Area EIT Office — EIT
- Registration required: No.
- File format: MMREF-1.
- Notes: For more information, visit the Danville Area Earned Income Tax Office website.
- Franklin County Area Wage Bureau — EIT
- Registration required: Yes.
- File format: MMREF-1.
- Notes: For more information, visit the Franklin County Area Wage Bureau website.
- HAB-EIT and HAB-LST
- Registration required: No.
- File format: EFW2 for EIT, CSV for LST.
- Notes: For more information, visit the Berk-e online filing website
- Jordan Tax Service — EIT and Jordan Tax Service — LST
- Registration required: Yes.
- File format: MMREF-1.
- Notes: For more information, visit the Jordan Tax Service website.
- Keystone Central School District Tax Office — EIT
- Registration required: Yes.
- File format: MMREF-1.
- Notes: For more information, visit the Keystone Central School District Tax Office website.
- Keystone Collections Group — EIT and Keystone Collections Group — LST
- Registration required: Yes.
- File format: MMREF-1.
- Notes: For more information, visit the Keystone Collections Group website.
- Lancaster County Tax Collection Bureau — EIT and Lancaster County Tax Collection Bureau — LST
- Registration required: No.
- File format: MMREF-1.
- Notes: For more information, visit the Lancaster County Tax Collection Bureau website.
- Municipality of Bethel Park — LST
- Registration required: Yes.
- File format: MMREF-1.
- Notes: For more information, please visit the Municipality of Bethel Park website.
- Scott Township — LST
- Registration required: Yes.
- File format: MMREF-1.
- Notes: For more information, visit the Scott Township website.
- Southwest Regional Tax Bureau — EIT and Southwest Regional Tax Bureau — LST
- Registration required: Yes.
- File format: MMREF-1.
- Notes: For more information, visit the Southwest Regional Tax Bureau website.
- Township of Upper St. Clair — LST
- Registration required: Yes.
- File format: MMREF-1.
- Notes: For more information, visit the Township of Upper St. Clair website
- Treasurer, City of Pittsburgh
- Registration required: No.
- File format: ASCII.
- Notes: For more information, visit the City of Pittsburgh website .
- York Adams Tax Bureau — EIT
- Registration required: Yes.
- File format: MMREF-1.
- Notes: For more information, visit the York Adams Tax Bureau website.
Processing
If you have registered for e-filing with all necessary jurisdictions, the client's information has been set up, and you are ready to process forms, follow these steps.
- Take the following steps if you need to modify information on a payroll tax form for a client prior to processing:
- SelectActionsthenPayroll Tax Forms.
- Make your edits.
- If you want to process forms for the client at this point:
- SelectFilethenProcess Clients Forms.
- Select the forms.
- Choose the appropriate filing methods, if needed.
- SelectProcess Selected.
- Take the following steps if you do not need to modify form information before processing:
- SelectActions, thenProcess Payroll Tax Forms.
- Select+next to Client ID to view the forms.
- Select the forms to process.
- Choose the appropriate filing methods.
- SelectProcess Selected.
- Follow the procedure in either of the following help topics:
- Process electronic forms.
- Process internet and magnetic files.
- To make or include payments, follow the procedure in either of the following help topics:
- Create electronic or internet files for payroll tax payment forms.
- Create payroll tax reconciliation forms that include payment.