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Kentucky Form UI-3 electronic filing options

The Kentucky Office of Employment and Training Department provides 3 possible options for electronically filing Form UI-3. You can find additional information about each option in the Kentucky Unemployment Insurance Self-Service website.

note

Electronic payments are required and the payment amount must match exactly the total amount that is calculated due after transmission.

If you need to file for a client that will owe taxes and you don’t want to submit a payment on their behalf, please omit that client from your Option 3 file upload. You'll need to file for that client individually under Option 1.

Option 1 - Single Employer File Upload

Choose this option if you are an employer who create reports using the ICESA format and who want to upload their file, OR third-party administrators (TPAs) who don't want to make a single payment for all uploaded clients.

Choose Internet
as the filing method for Form UI-3 in the Payroll Taxes
tab of the

Clients

screen.

Select Payment
as the payment preference method for the agency in the Main
tab of the

Vendors

screen.

Process the form using the

Edit Payroll Tax Forms

screen or the

Process Payroll Tax Forms

screen.

Open the

Process Internet/Magnetic Files

screen, select the (single) client, then select Create Files
.

Upload the file to the Kentucky Unemployment Insurance Self-Service website.

After the file is submitted, select Pay Now
to access the Payment Portal, which will capture the total amount due from the report.

Option 2 - Single Employer Online Form Entry

Choose this option if you're an employer who has a small workforce (under 250 employees) and who want to manually enter their quarterly report information using the online form for a specific quarter.

Select Paper
as the filing method for Form UI-3 in the Payroll Taxes tab of the

Clients

screen.

Select Payment
as the payment preference method for the agency in the Main
tab of the

Vendors

screen.

Process the form using the

Edit Payroll Tax Forms

screen or the

Process Payroll Tax Forms

screen.

In the Kentucky Unemployment Insurance Self-Service website, manually enter the quarterly report information using the form printed from Accounting CS.

After the file is submitted, select Pay Now
to access the Payment Portal, which will capture the total amount due from the report.

Option 3 - Multiple Employer File Upload

Choose this option if you're a Third-party administrator (TPAs), payroll processor, CPA, and other tax service providers who are filing on behalf of their clients and will make a single payment for the amount due of all returns in the uploaded file.

note

Complete the online Third-Party Administrator Registration form on the Kentucky Office of Employment and Training Department website.

In Accounting CS, select Internet
as the filing method for Form UI-3 in the Payroll Taxes
tab of the

Clients

screen.

Select Payment
as the payment preference method for the agency in the Main
tab of the

Vendors

screen.

Process the form in the

Edit Payroll Tax Forms

screen or the

Process Payroll Tax Forms

screen.

Select the

Process Internet/Magnetic Files

screen, select the clients, and then select Create Files
.

Upload the file to the Kentucky Unemployment Insurance Self-Service website.

After the file is submitted, select Pay Now
to access the Payment Portal, which will capture the total amount due for each individual account and let you pay for all accounts in the file using a single payment.

note

Use the impounding feature
in Accounting CS to set up impound accounts into which you can deposit funds that are collected from your clients’ bank accounts for the purpose of making tax payments on their behalf.

This article applies to:

Product: accountingcs
State: kentucky
Subject: payroll-checks,payroll-tax-forms

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Kentucky Form UI-3 electronic filing options

Option 1 - Single Employer File Upload

Option 2 - Single Employer Online Form Entry

Option 3 - Multiple Employer File Upload

This article applies to: