Process Ohio state payroll tax forms for electronic filing

Client setup

Select
Setup
,
Clients
, then select the client.
Select
Edit
, then select the
Payroll Taxes
tab.
Verify that the following information is entered:
Unemployment ID (must be 10 digits formatted as XXXXXXX-XX-X)
Withholding ID (must be 8 digits starting with 51, 52, 53, or 54)
Unemployment rate
In the Taxes grid, verify that each of the Ohio withholding items is assigned to an Agent.
In the Forms grid, verify the Filing Method for the IT-941 is Electronic or Electronic with payment, and the
Do Not File
checkbox is cleared.
Select
Additional Information
  next to Ohio and complete all of the fields.

Vendor setup

Select
Setup
,
Vendors
, select the Ohio Treasurer of State vendor, then select
Edit
.
On the Main tab in the Payment Preferences section, select the bank account.
Verify that the
Method
field is set to
Electronic
.

Select
Setup
,
Vendors
, select the Ohio Treasurer of State vendor, then select
Edit
.
On the Main tab in the Payment Preferences section, select the bank account.
Verify that the
Method
field is not set to
Electronic
.

Other setup items

Select
Actions
,
Process Electronic Forms
, then select
Transmission Information
.
Enter the information in the General, Federal, and Ohio sections.
Select
Setup
,
Firm Information
,
Staff
, then select the payroll form preparer.
Verify that the following information is entered:
Title
Business address
Business phone number
Email address
PTIN and Third-party designee PIN

Process Form IT-941

Select
Actions
then
Edit Payroll Tax Forms
.
Filter for
Form type:
Reconciliation, mark the
Annual
checkbox, and select the year.
Select
Refresh
then select
OH
in the
Jurisdiction
field and
IT-941
from the
Form
field.
Review the automatically filled in fields for accuracy.
Address any diagnostics that display on the screen.
Select
Actions
then
Process Payroll Tax Forms
.
Filter for
Form type:
Reconciliation, mark the
Annually
checkbox, and select the year.
Select
Refresh
.
Select the plus sign near the client to see the available forms.
Select the checkbox near IT-941 and verify that the filing method is
Electronic
or
Electronic with payment
.
Select
Process Selected
.
In the
Print
window, make your output selections, with the
Filing copy
checkbox marked. Nothing will physically print unless the
Client copy
checkbox is marked.
Select
Actions
then
Process Electronic Forms
and mark the checkbox next to the forms you're ready to transmit.
Select
Transmit Forms
to send the IT-941 and IT-501 information to the state. If your filing method was set to
Electronic with payment
, the liability will also be marked as closed.

Process Form IT-501

There is a balance due on Form  IT-941.
There are open liabilities on the Print Checks screen (or Manage Impound Payments).
The NYS Income Tax vendor has a payment preference of Electronic.
The filing method for the IT-941 is Electronic with payment.

Re-process a rejected Form IT-501

Select
Actions
then
Enter Transactions
.
Locate the IT-501 payment in the list of transactions, and then select it.
Select
Delete
.
Select
Actions
then
Process Electronic Forms
.
Select
Manage Electronic Forms
.
Use the filters to locate the rejected IT-501 form.
Mark the checkbox for the form, then select
Remove Selected
.
Select
File
,
Print Checks
or
Actions
,
Manage Impound Payments
and re-process the payment.
Select
Actions
then
Process Payroll Tax Forms
and re-process the IT-501 form (or IT-941, whichever applies).
Select
Actions
then
Process Electronic Forms
and re-transmit the form.