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State specific payroll information

Washington FLI and LTI calculations

The Washington Paid Family & Medical Leave (Washington FLI) became effective on January 1, 2019. You can download the Employer Toolkit from the Washington Paid Family & Medical Leave web page.

General information about the FLI premium

  • Effective January 1, 2023, the FLI premium is 0.8% of the employee's gross wages.
  • The employee is responsible for 72.76% of this premium.
  • Employers with 50 or more employees are responsible for paying the other 27.24%.
  • Employers with 49 or fewer employees are not required to pay the employer share.

How Accounting CS calculates the FLI premium

By default, Accounting CS withholds the full 0.8% Washington FLI premium, split between the employee (72.76%) and employer (27.24%).
  1. If a client wants to pay all of the employee portion of the premium:
    1. Select
      Setup
      , then Clients.
    2. Select the
      Payroll Taxes
       tab.
    3. Mark the
      Employer pays full employee PFML share
       checkbox.
  2. If the client is an employer with fewer than 50 employees and chooses not to pay the employer portion of the premium, you can take the following steps:
    1. Select
      Setup
      , then
      Clients
      .
    2. Select the
      Payroll Taxes
       tab.
    3. Mark the
      Wage exempt
       checkbox for the employer portion of the premium.
    The Payroll Taxes grid, with Washington section expanded. The columns of this grid section are: Description, Type, GL Liability, GL Expens, Wage Exem, Agent, and Box 14. In the Washington ERFLI row, the checkbox in the Wage Exem column is marked.

Washington Long-Term Care Insurance

The Washington Long-Term Care Insurance (LTI), also known as Washington Cares, became effective July 1, 2023. This employee paid tax calculates at a tax rate of .58% for July 2023 and later dated checks associated with a Washington work location. There is no wage base for the Washington LTI tax.
If you need to make a payroll item exempt from the Washington LTI, follow these steps.
  1. Go to
    Setup
    , then
    Payroll Items
    .
  2. Edit the payroll item that should be exempt.
  3. On the
    Tax Exemptions
     tab, mark the
    State Long-Term Care Insurance
     checkbox.
  4. Select the ellipsis button on that line and mark the
    Washington
     checkbox.
The Washington Employment Security Department will administer this tax along with the Paid Family Medical Leave. The tax is reported on the PFML Worksheet and included in the internet file. For more information, go to the Washington Cares fund website.

Washington Paid Family & Medical Leave worksheet

We have provided Form WA-PFML Worksheet (Reconciliation worksheet), which you can use as a source for manual data entry of employee's Washington FLI information on the SecureAccess website, or you can create an internet file that can be uploaded to the same website.
Prior to processing the internet file, you'll need to:
  • Add the PFML Number to the Additional Information window (accessed from the Payroll Taxes tab of the Clients screen)
  • Add the date of birth for each employee in the Personal tab of the Employees screen.
note
  • As of October 1, 2023, Washington requires the employee's date of birth be included in the internet file.
  • The PFML number is formatted as C######### (C followed by 9 digits).
  • In most cases the 9 digits of the PFML number following the letter C are the first 9 digits of the client's Unified Business Identification (UBI) number.
When checks have been processed and the PFML number and employee birth dates have been entered, you can process the forms in Process Payroll Tax Forms and then create the internet files in the Process Internet/Magnetic Files screen.

ACH credit transactions for PFML and LTI premiums

The state of Washington requires that ACH credit transactions for the PFML premiums include the Paid Family and Medical Leave employer agent ID (for the accountant) and the Paid Family and Medical Leave customer ID (for the client) with the payment. The state also requires the PFML and LTI premiums be paid separately; therefore, the following steps need to be made on each Employment Security Department tax agent (those with the default IDs of WAFLI and WACARE):
  1. Select
    Setup
    ,
    Firm Information
    , then
    Tax Agents
    .
  2. Select the
    Direct Deposit
     tab.
  3. Select the applicable tax agent.
  4. In the Direct Deposit Tax Payment Additional Information section, select
    Other
     as the
    Taxpayer ID number
    , and enter the employer agent ID number.
  5. Save the tax agent.
  6. Choose
    Setup
    , then
    Clients
    .
  7. Select the
    Payroll Taxes
     tab.
  8. In the Forms section, go to the Washington grid and select
    Additional Information
    .
  9. In the WA Additional Information window, enter the client's
    Paid Family
     and
    Medical Leave customer ID
    .
  10. Select
    OK
     to save the information and close the dialog.
  11. Select
    Enter
     to save the client record.

This article applies to:

  • Product: accountingcs
  • State: washington
  • Subject: payroll-checks,payroll-tax-forms

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