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Kansas
Unemployment forms
Unemployment ID format
6 digits, or 10 digits formatted as either 0######000 or 10-#####-000.
Tax payment details
Deposit schedule | Due date | Payment methods | Zero filing required | Zero EFT accepted |
|---|---|---|---|---|
Quarterly | Last day of the following month | Check, ACH | N/A | N/A |
ACH/EFT payment information
The Kansas Employment Security Fund accepts ACH and EFT Debit and ACH and EFT Credit payments of unemployment taxes. All taxpayers are encouraged to remit their Kansas unemployment taxes via EFT. Approval is not required.
How to apply
The Kansas Employment Security Fund requires all EFT users to apply for approval before submitting tax payment files.
For more information about applying for and making EFT payments to the State of Kansas, view the Kansas Department of Labor website.
K-CNS 100
Filing methods:
PaperFile format:
MMREF-1Form due date:
Last day of the following monthForm filing address:
Kansas Employment Security Fund,
PO Box 400
Topeka, KS
66601-0400
note
- By default, the application does not list employee information in sections 4 through 7 of Form K-CNS 100. Instead, the application will list employee information on Schedule A.
- The State of Kansas requires all employers with 50 or more employees, or third-party administrators with 25 or more client employees, to electronically file all Quarterly Wage Reports and contribution returns and make any quarterly tax payments online.
- If your client has fewer than 25 employees and want to include employee information on Form K-CNS 100, follow the steps below.
- ChooseActions>Edit Payroll Tax Forms.
- Choose Form type Reconciliation, Jursidiction Kansas, and Form K-CNS 100.
- SelectAdditional Informationbutton and mark theDisplay employees on Form K-CNS 100checkbox.
- Go to the Kansas Department of Labor website to complete the form. Registration is not required.
Schedule A
Filing methods:
Paper, InternetForm due date:
Last day of the following monthForm filing address:
Kansas Employment Security Fund,
PO Box 400
Topeka, KS
66601-0400
Withholding forms
Withholding ID format
Must be of length 15. Must start with 036
- If the client doesn't have an EIN, the 4th character must be an A or K and characters 5-12 must be digits (so 8 digits)
- If the client does have an EIN, the EIN must follow the 036 (without spaces).
- The 13th character must be an F. The last 2 characters must be digits.
Tax payment details
Deposit schedule | Due date* | Payment methods | Zero filing required | Zero EFT accepted |
|---|---|---|---|---|
Quarter-monthly | 3 banking days after the period end | Check, ACH | Yes | No |
Semi-monthly | 1-15 on day 25 of the month, or 16 through month's end on day 10 of the following month. | Check, ACH | Yes | No |
Monthly | 15th of the following month | Check, ACH | Yes | No |
Quarterly | 25th of the following month | Check, ACH | Yes | No |
Annually | 25th of the following month | Check, ACH | Yes | No |
*Due dates adjust for non-banking days
ACH/EFT payment information
The Kansas Department of Revenue accepts ACH and EFT Debit and ACH and EFT Credit payments of withholding taxes. Approval is not required.
- All taxpayers are required to remit their Kansas withholding taxes via Electronic Funds Transfer (EFT).
How to apply
The Kansas Department of Revenue requires all EFT users to apply for approval before submitting tax payment files.
For more information about applying for and making EFT payments to the State of Kansas, visit the Kansas Department of Revenue website.
Payment and other information
If you are paying via EFT, you are not required to file Form KW-5.
KW-3E
Filing methods:
InternetInternet file format:
ICESACSVForm due date:
January 31st (adjusts for non-banking days)Form filing address:
Withholding Tax, Kansas Department of Revenue, 915 SW Harrison St.,
Topeka, KS
66625-1000
note
- Make sure the payment method for the Kansas tax agent in the Vendors screen is set to Direct Deposit.
- Registration is required and you must apply to submit files electronically within the Kansas Department of Revenue Customer Service Center electronic services website.
- Navigate to the Kansas Department of Revenue website and select Kansas Department of Revenue Customer Service Center. Sign in, or register.
W-2 Copy 1
Filing methods:
Paper, InternetForm due date:
January 31st (adjusts for non-banking days)1099 forms
Contact information
State website: https://www.ksrevenue.gov/
1099-B
Filing methods:
InternetForm due date:
January 31st (adjusts for non-banking days)1099-DIV
Filing methods:
InternetForm due date:
January 31st (adjusts for non-banking days)1099-G
Filing methods:
InternetForm due date:
January 31st (adjusts for non-banking days)1099-INT
Filing methods:
InternetForm due date:
January 31st (adjusts for non-banking days)1099-MISC
Filing methods:
InternetForm due date:
January 31st (adjusts for non-banking days)1099-NEC
Filing methods:
InternetForm due date:
January 31st (adjusts for non-banking days)1099-OID
Filing methods:
InternetForm due date:
January 31st (adjusts for non-banking days)1099-PATR
Filing methods:
InternetForm due date:
January 31st (adjusts for non-banking days)1099-R
Filing methods:
InternetForm due date:
January 31st (adjusts for non-banking days)1099-S
Filing methods:
InternetForm due date:
January 31st (adjusts for non-banking days)1099-SA
Filing methods:
InternetForm due date:
January 31st (adjusts for non-banking days)W-2G
Filing methods:
InternetForm due date:
January 31st (adjusts for non-banking days)New hire reporting
Reporting methods
File upload type:
InternetGeneral reporting requirements
Electronic filing required:
NoFiling frequency:
20 days from hire dateRegistration required:
No