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States

New York

Unemployment forms

Contact information

Agency: New York State Department of Labor

Unemployment ID format

7 digits
Cannot be 1234567, all the same digit, or the first 7 digits of the EIN

Tax payment details

Deposit schedule
Due date
Payment methods
Zero filing required
Zero EFT accepted
Quarterly
Last day of the following month
Check
N/A
N/A

NYS-45

Filing methods:
 Web fill-in, Electronic
Electronic file format:
 FSET
Form due date:
 Last day of the following month (adjusts for non-banking days)
Form filing address:


NYS Employment Taxes,
PO Box 4119
Binghamton, NY
13902-4119

note
  • Registration is not required for electronic filing.
  • The state requires that you keep E-file signature document Form TR-579-WT on file for each applicable client. This form is available at https://www.tax.ny.gov/bus/efile/fset_info.htm.
  • Enter the self assigned New York Reporting Agent PIN in the Transmission Information window on the Process Electronic Forms screen.
  • There is a per-return transmission cost for electronically filing federal 94x forms; enrollment files do not accrue a fee. There is no additional transmission cost for electronically filing state forms.

Withholding forms

Contact information

Agency: New York State Department of Taxation and Finance

Withholding ID format

9 or 11 digits with the first 9 digits the EIN. Cannot be 123456789 or all be the same digit

Tax payment details

Deposit schedule
Due date
Payment methods
Zero filing required
Zero EFT accepted
Quarterly
Last day of the following month
Check, ACH, Internet
No
No
ACH/EFT payment information
The New York State Department of Taxation and Finance accepts both EFT Debit and EFT Credit payments through their PrompTax program.
  • Withholding tax filers whose prior year aggregate tax withholding (through Form NYS-45, Quarterly Combined Withholding, Wage Reporting, and Unemployment Insurance Returns) was $100,000 or more are required to enroll in the program.
  • Voluntary enrollment is welcomed for all withholding tax filers, regardless of withholding amount.
How to apply
The New York State Department of Taxation and Finance requires all EFT filers to enroll in the PrompTax program prior to sending any tax payment files. All payroll service providers that want to make tax payments via EFT must have their clients complete the necessary sections of the PrompTax enrollment. For more information about making EFT Credit payments, please visit the New York State Department of Taxation and Finance's website, and navigate to the Withholding Tax section of the PrompTax program page.
Payment and other information
  • For EFT payments to be considered on time, payments must be initiated no later than two business days following the payroll date you are reporting or one day prior to the tax due date.
    note
    If your business qualifies as a higher education or healthcare provider, EFT payment must be initiated no later than seven days following the payroll date being reported.
  • If you use a payroll service and want to allow the Tax Department to discuss your confidential tax account information with them, complete Section 4 of the enrollment form or the Authorization for Release of Confidential Information section on the web form.

NYS-1

Filing methods:
 Electronic
Electronic file format:
 FSET
Form due date:
 3 or 5 banking days after week when liability reaches $700
Form filing address (PrompTax participants):


NYS Tax Department, Processing Unit,
PO Box 4111
Binghamton, NY
13902-4111

Form filing address (for those not participating in PrompTax):


NYS Tax Department, Processing Unit,
PO Box 4131
Binghamton, NY
13902-4131

note
  • You need to mark the
    PrompTax participant
     checkbox on the Vendors screen for the NY state income tax agent.
  • Registration is not required for electronic filing.
  • The state requires that you keep E-file signature document Form TR-579-WT on file for each applicable client. This form is available at https://www.tax.ny.gov/bus/efile/fset_info.htm.
  • Enter the self assigned New York Reporting Agent PIN in the Transmission Information window on the Process Electronic Forms screen.
  • There is a per-return transmission cost for electronically filing federal 94x forms; enrollment files do not accrue a fee. There is no additional transmission cost for electronically filing state forms.

New hire reporting

Reporting methods

File upload type:
 Magnetic

General reporting requirements

Electronic filing required:
 No
Filing frequency:
 20 days from hire date
Registration required:
 No

This article applies to:

  • PRODUCT: Accounting CS
  • State: New York

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