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New York
Unemployment forms
Unemployment ID format
7 digits
Cannot be 1234567, all the same digit, or the first 7 digits of the EIN
Tax payment details
Deposit schedule | Due date | Payment methods | Zero filing required | Zero EFT accepted |
|---|---|---|---|---|
Quarterly | Last day of the following month | Check | N/A | N/A |
NYS-45
Filing methods:
Web fill-in, ElectronicElectronic file format:
FSETForm due date:
Last day of the following month (adjusts for non-banking days)Form filing address:
NYS Employment Taxes,
PO Box 4119
Binghamton, NY
13902-4119
note
- Registration is not required for electronic filing.
- The state requires that you keep E-file signature document Form TR-579-WT on file for each applicable client. This form is available at https://www.tax.ny.gov/bus/efile/fset_info.htm.
- Enter the self assigned New York Reporting Agent PIN in the Transmission Information window on the Process Electronic Forms screen.
- There is a per-return transmission cost for electronically filing federal 94x forms; enrollment files do not accrue a fee. There is no additional transmission cost for electronically filing state forms.
Withholding forms
Contact information
Agency: New York State Department of Taxation and Finance
Website: https://www.tax.ny.gov/
Withholding ID format
9 or 11 digits with the first 9 digits the EIN. Cannot be 123456789 or all be the same digit
Tax payment details
Deposit schedule | Due date | Payment methods | Zero filing required | Zero EFT accepted |
|---|---|---|---|---|
Quarterly | Last day of the following month | Check, ACH, Internet | No | No |
ACH/EFT payment information
The New York State Department of Taxation and Finance accepts both EFT Debit and EFT Credit payments through their PrompTax program.
- Withholding tax filers whose prior year aggregate tax withholding (through Form NYS-45, Quarterly Combined Withholding, Wage Reporting, and Unemployment Insurance Returns) was $100,000 or more are required to enroll in the program.
- Voluntary enrollment is welcomed for all withholding tax filers, regardless of withholding amount.
How to apply
The New York State Department of Taxation and Finance requires all EFT filers to enroll in the PrompTax program prior to sending any tax payment files. All payroll service providers that want to make tax payments via EFT must have their clients complete the necessary sections of the PrompTax enrollment. For more information about making EFT Credit payments, please visit the New York State Department of Taxation and Finance's website, and navigate to the Withholding Tax section of the PrompTax program page.
Payment and other information
- For EFT payments to be considered on time, payments must be initiated no later than two business days following the payroll date you are reporting or one day prior to the tax due date.noteIf your business qualifies as a higher education or healthcare provider, EFT payment must be initiated no later than seven days following the payroll date being reported.
- If you use a payroll service and want to allow the Tax Department to discuss your confidential tax account information with them, complete Section 4 of the enrollment form or the Authorization for Release of Confidential Information section on the web form.
NYS-1
Filing methods:
ElectronicElectronic file format:
FSETForm due date:
3 or 5 banking days after week when liability reaches $700Form filing address (PrompTax participants):
NYS Tax Department, Processing Unit,
PO Box 4111
Binghamton, NY
13902-4111
Form filing address (for those not participating in PrompTax):
NYS Tax Department, Processing Unit,
PO Box 4131
Binghamton, NY
13902-4131
note
- You need to mark thePrompTax participantcheckbox on the Vendors screen for the NY state income tax agent.
- Registration is not required for electronic filing.
- The state requires that you keep E-file signature document Form TR-579-WT on file for each applicable client. This form is available at https://www.tax.ny.gov/bus/efile/fset_info.htm.
- Enter the self assigned New York Reporting Agent PIN in the Transmission Information window on the Process Electronic Forms screen.
- There is a per-return transmission cost for electronically filing federal 94x forms; enrollment files do not accrue a fee. There is no additional transmission cost for electronically filing state forms.
New hire reporting
Reporting methods
File upload type:
MagneticGeneral reporting requirements
Electronic filing required:
NoFiling frequency:
20 days from hire dateRegistration required:
NoWebsite:
https://www.nynewhire.com/#/loginThis article applies to:
- Product: Accounting CS
- State: New York