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Resources

States

Virginia

Unemployment forms

Contact information

Agency: Virginia Employment Commission

Unemployment ID format

10 digits

Tax payment details

Deposit schedule
Due date
Payment methods
Zero filing required
Zero EFT accepted
Quarterly
Last day of the following month
Check
N/A
N/A

VEC-FC-20

Filing methods:
 Web fill-in, Internet
Internet file format:
 Comma-delimited
Form due date:
 Last day of the following month (adjusts for non-banking days)
Form filing address:


Virginia Employment Commission,
PO Box 26448
Richmond, VA
23261-6448

note
  • Registration is not required for Internet filing.
  • A test file is not required.
  • The file layout should include all required and optional fields, even if no payment is included.

VEC-FC-21

Filing methods:
 Web fill-in, Internet
Form due date:
 Last day of the following month (adjusts for non-banking days)
note
The file layout should include only the fields marked as required. Therefore, you should remove the optional fields from the file layout (Vendor ID, bank routing number, bank account number, and payment amount).

Withholding forms

Contact information

Agency: Virginia Department of Taxation

Withholding ID format

15 characters formatted as 30-#########F-### (30 dash 9 digits F dash three digits)

Tax payment details

Deposit schedule
Due date
Payment methods
Zero filing required
Zero EFT accepted
Semiweekly (Federal)
By federal schedule
Check, ACH
Yes
Yes
Monthly
25th of the following month
Check, ACH
Yes
Yes
Quarterly
Last day of the following month
Check, ACH
Yes
Yes
ACH/EFT payment information
The Virginia Department of Taxation accepts EFT Debit and EFT Credit payments of withholding taxes. Approval is required.
The State of Virginia mandates that:
  • All semi-weekly filers must file electronically.
  • Taxpayers whose average monthly liability exceeds $20,000 must pay their state taxes via EFT.
  • All persons who act on behalf of 100 or more taxpayers, such as payroll service providers or bulk filers, must remit all such withholding payments by ACH credit transactions.
  • Taxpayers whose average monthly liability is less than $20,000 can pay their state taxes via EFT voluntarily.
Payment and other information
  • Tax returns are still required on the regular due date for any tax being paid, even if you are paying via EFT.
  • All EFT withholding filers must continue to file Form VA-6, Annual Reconciliation, along with W-2 forms reflecting Virginia withholding.
  • Semiweekly EFT filers must continue to file Form VA-16, Employer's Quarterly Payments Reconciliation and Return to reconcile payments made throughout the quarter.

VA-5

Filing methods:
 Internet
Form due date:
 By deposit schedule (adjusts for non-banking days)
Form filing address:


Virginia Department of Taxation,
PO Box 27264
Richmond, VA
23261-7264

Form filing address (quarterly filers):


Virginia Department of Taxation,
PO Box 26644
Richmond, VA
23261-6644

note
Select Internet as the payment method for the Virginia Department of Taxation vendor. After you process liabilities, the form will be available in the Process Internet/Magnetic Files screen.

VA-15

Filing methods:
 Internet
Internet file format:
 Comma-delimited
Form due date:
 By deposit schedule (adjusts for non-banking days)
Form filing address:


Virginia Department of Taxation,
PO Box 27264
Richmond, VA
23261-7264

note
  • Registration is not required for Internet filing.
  • A test file is not required.
  • The file layout shouldl include all required and optional fields, even if no payment is included.

VA-16

Filing methods:
 Web fill-in, Internet
Internet file format:
 Comma-delimited
Form due date:
 Last day of the following month
Form filing address:


Virginia Department of Taxation,
PO Box 27264
Richmond, VA
23261-7264

note
  • Registration is not required for Internet filing.
  • A test file is not required.
  • The file layout should include all required and optional fields, even if no payment is included.

VA-6

Filing methods:
 Internet
Internet file format:
 Comma-delimited
Form due date:
 January 31st
Form filing address:


Virginia Department of Taxation,
PO Box 1278
Richmond, VA
23218-1278

note
  • Registration is required for Internet filing.
  • A test file is not required.
  • The file layout should include only the fields marked as required. Therefore, you should remove the optional fields from the file layout (Vendor ID, Bank Routing Number, Bank Account Number, and Payment Amount).

W-2 Copy 1

Filing methods:
 Internet
Form due date:
 January 31st

1099 forms

Contact information

1099-MISC

Filing methods:
 Internet
Form due date:
 March 31st (adjusts for non-banking days)

1099-NEC

Filing methods:
 Internet
Form due date:
 January 31st

1099-R

Filing methods:
 Internet
Form due date:
 January 31st

New hire reporting

Reporting methods

File upload type:
 Internet

General reporting requirements

Electronic filing required:
 No
Filing frequency:
 20 days from hire date
Registration required:
 No

This article applies to:

  • PRODUCT: Accounting CS
  • State: Virginia

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