Add accounts to the chart of accounts
note
If you only have an Accounting CS Payroll license, not all of these options are available in the Chart of Accounts.
- SelectSetupthenChart of Accounts.
- SelectAdd.
- Go toAccount numberand enter a unique account number that conforms to the mask as it was set up at (it also shows on theChart of Accountsscreen).noteIf the core segment has a decimal, you'll need to enter it. The application doesn't automatically add it for you.
- Go toDescriptionand enter a description of the account.noteYou can mark theInactivecheckbox to make the selected account inactive. Inactive accounts are filtered from all account dropdowns throughout the application, so they're not available for selection. To include inactive accounts in the Accounts list frame in theChart of Accountsscreen, mark theInclude inactivecheckbox in the upper-right corner of the screen.
- Verify the account type. The application automatically shows the type of the account by the classification code you chose.
- Select theClassification codefor the account (required).
- Select theClassification subcodefor the account (optional).noteThe options for classification codes and subcodes are what you set up on the Account Groupings screen.
- Mark theRestrict from Client Accesscheckbox if you don't want the client staff to use this account in any of their general ledger accounts.noteThis field is available only when the Client Access service is turned on for the client.
- Select aTax codeand anM-3 codefor the account.noteIf you assigned codes and subcodes to the account groupings in theStandard Account Mappingsscreen, the codes and subcodes are automatically entered in these fields.
- Go to the Account Groupings section and select the code and subcode for each account grouping.noteIf you assigned codes and subcodes to the account groupings in theStandard Account Mappingsscreen, the codes and subcodes are automatically entered in these fields.
- SelectEnterto save the new account.
note
If you try to use an account that doesn't exist (for example, when you're entering transactions), you can add one at that time. You'll be prompted to add a new account and, if you choose to do so, the Chart of Accounts screen opens so you can add the account.
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