Customize the

Enter Trial Balance

screen

Options

Settings
Mark the
Display journal entry view
checkbox to display the Journal Entry View section in the
Enter Trial Balance
screen.
Data Entry Defaults
Journal
Select a journal from the dropdown list to display as the default in the Journal column of the Journal Entry View grid. The application populates the list based on the journals that were set up in the
Setup
,
Journals
screen.
Subtype
Select one of the following
Journal Entry
subtypes to display as the default in the
Subtype
column of the Journal Entry View grid.
Adjusting
: Entries that are posted to unadjusted balances so they become a part of the adjusted trial balance.
Reclassifying
: Entries that are not normally entered into the books and used for financial statement purposes.
Tax Adjustment
: Entries that modify the presentation of account balances to comply with taxing authority regulations.
Other
: Entries that are combined with the adjusting trial balance to create the other basis trial balance for preparing a financial statement on another comprehensive basis of accounting.
Potential
: Entries that need to be recorded later. You can convert a potential journal entry to any other type of journal entry.
Distribution description
Select one of the following distribution descriptions to use for the selected journal entry.
Transaction description/payee
: The application automatically uses the text from the
Description
or
Payee
field in the
Actions
,
Enter Transactions
screen.
Journal description
: The application automatically uses the text from the
Description
field in the
Setup
,
Journals
screen for the selected journal.
General Ledger account
: The application automatically uses the text from the
Description
field in the
Setup
,
Chart of Accounts screen
for each GL account distribution.
Default to posting period date
Mark this checkbox to use the posting period end date as the default transaction date for this client. If this checkbox is not marked, the
Date
field will be blank.
Increment journal entry reference by
Mark this checkbox and specify a number so that for each new transaction that is entered, the journal entry reference number is automatically incremented by that amount.
note
The reference numbers can include up to 8 numeric characters.
You may use up to 4 decimal places provided that the total number of characters for the reference including the decimal is no greater than 5.
Fields to Skip
Mark the checkbox for any field to skip as you enter data in the fields in the Journal Entry View section of the
Enter Trial Balance
screen. When you press the TAB key to move from field to field, the application skips the fields selected in this section.