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Print payroll liabilities checks

You can use the Payroll Liabilities
tab of the

Print Checks

screen to print payments for all or selected clients or vendors with unpaid liabilities.

When you're ready to pay after creating liabilities via payroll check printing, invoice printing, or through the generation of liabilities for handwritten checks, follow these steps.

note

Liabilities that are being funded, rather than being paid directly from the client's checkbook, don't display in the Payroll Liabilities
tab. To create funded liability payments, you'll need to use the

Manage Impound Payments

screen.

Select File
, Print Checks
, then the Payroll Liabilities
tab.

Expand the list of liabilities for each client and vendor by selecting the plus sign next to the client and vendor records. The unpaid liabilities for each vendor are displayed grouped by their transaction date or the date of the payroll they were generated from. You can select liabilities for 1 or more transaction dates to be paid.

note

You can change the bank account from which the payment is made by updating the information in the Payment Preferences section of the Main tab of the Setup
then Vendors
screen.

Either mark the checkboxes for individual liabilities or mark the checkbox next to the client or vendor record to pay all liabilities for that client or vendor.

note

If the payment amount for a vendor is negative, you won't be able to print the check. Negative liabilities are generated when payroll checks are voided, deleted, or reversed.

If you want to use the liability due date as the payment date, mark the Use due date as payment date
checkbox. If multiple liabilities are selected for a vendor and they have different due dates, the earliest of those dates will be used as the payment date. If this checkbox isn't selected, the system date is used as the payment date by default.

When the appropriate liabilities are selected, select Print Selected
to open the

window and then print the payment checks.

The

Check Printing Confirmation

window opens so you can verify that all checks printed successfully. If they did, select Yes
. If they didn't, select No
.

If you select No
, you'll be prompted to select the checks that didn't print correctly. Select them then select OK
.

note

If you select No
, the liabilities remain in the Payroll Liabilities
tab until they're successfully paid or until they're deleted in the

Manage Payroll Liabilities

screen.

After you've confirmed that the checks were printed successfully, the

Print Payment Forms

window displays the payment forms that correspond to the selected liabilities. Verify that the correct payment forms are selected to print then select Print Selected
to print the forms.

note

If you unmark the checkboxes for any forms, you'll need to print them later manually via the

Process Payroll Tax Forms

screen.

When there's no payment due for an agent with a payment method of Check
and the agent requires a zero-amount payment coupon, the form will display in the

Print Payment Forms

window to be printed. If no zero-amount payment form is required, it won't display.

When there's no payment due for an agent with a payment method of Direct Deposit
and the agent accepts zero-amount EFT files, the application will create the zero-amount ACH file. If the agency doesn't accept zero-amount EFT files, the zero-amount payment form will display in the

Print Payment Forms

window so it can be mailed to the agent.

In the

window, select your print options, then select OK
to print the payments.

The

Check Printing Confirmation

windows displays so you can verify that all payments printed successfully. If they did, select Yes
. If they didn't, select No
.

note

You can view the printed liability checks in the

Enter Transactions

screen while you're in Bank Account mode.

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Print payroll liabilities checks

This article applies to: