View all workpapers in an engagement binder
For licensed users of Accounting CS Workpapers
Use the Workpapers List portlet to view all workpapers for an engagement binder within a spreadsheet-like grid.
To select multiple workpapers in the Workpapers List grid, select the row header buttons in the left-most column for each row that you want to select, then press and hold the
Ctrl
or Shift
key on your keyboard. You can add multiple signoffs for selected workpapers and protect or unprotect multiple workpapers at a time. And you can delete signoffs for 1 workpaper at a time.
Customize columns
Select the
View Maintenance
link to customize columns in the view via the View Maintenance
window.Open workpapers
- In the Workpapers List portlet, select an engagement binder from the dropdown list to view the list of workpapers for the selected engagement binder.
- Select the workpaper in the grid, and select the link in the Reference column for the item, or right-click the workpaper in the grid and selectOpento open it in the relevant application.
Assign workpapers
Select a staff member from the dropdown list in the
Assigned
column in the grid.Apply roll forward and delete on finalize options
Use the dropdown menu in the
Roll Forward
column to select and apply a rollforward treatment for a selected workpaper in the list. Also, you can mark the checkbox in the Delete on Finalize
column to remove selected workpapers from the engagement binder during the Finalize process.Add, remove, and edit signoffs
Use 1 of the following methods to add signoffs to workpapers in the Workpapers List portlet.
- Select a cell in the row for the workpaper in which to add your signoff, and then use the hotkey assigned in the screen, for example Ctrl + 1.
- Right-click a workpaper in the grid, selectAdd Signoff, then select the signoff type that you want to add for the selected item.note
- With the proper permissions assigned to your staff ID, you can edit signoff dates and delete only those signoffs that you have created.
- You can't delete signoffs after the engagement binder has been Finalized.
- You can apply signoffs to multiple workpapers at a time in the grid. To select multiple workpapers in the portlet, press Ctrl + select, Shift + select, or drag your mouse over multiple workpapers to select them.
- You can edit signoffs for a single workpaper at a time.
- You can delete signoffs for a single workpaper at a time.
Use the right-click command menu
The following commands are available when you right-click a workpaper in the grid.
Menu command | Function |
|---|---|
Open | Opens the workpaper in its native application, in either read-only or full-access mode based on the status of the binder and the workpaper. Changes the status from Available to Checked out by <username> . |
Return to Binder | Opens the Return Workpapers Wizard that enables you to select workpapers that have been Disconnected after being updated in the field and are ready to be returned to the engagement binder. When you return a workpaper to the engagement via the Return Workpaper wizard, the application replaces the existing workpaper in the engagement binder with the one that is returned.Returns single or multiple PDF workpapers to the engagement binder that have a status of Checked out without opening the Return Workpaper wizard. You are prompted to close the PDF workpaper before returning it to the engagement binder if it is currently open in its native application, such as Adobe Reader. (The option to open PDFs in their native application instead of in the PDF editor within Accounting CS Workpapers is available in the Preferences tab of the screen.) |
Discard Checkout | Removes the checked out status for the selected document or workpaper, makes it available for other staff to check out, and discards all changes made since it was last opened. |
Add Signoff | Opens a list of signoff types that have been set up for the current engagement client. You can apply signoffs to multiple workpapers at 1 time in the grid, but delete signoffs for only a single workpaper at a time. |
Add Note | Opens the Notes window for the selected workpaper. |
Delete | Removes a selected workpaper from the engagement binder and sends it to the Recycle Bin . |
Protect/Unprotect | Switches the workpaper permission between read only (protected) or read and write (unprotected). The application locks formulas that are contained in a protected workpaper. All workpapers in a Finalized engagement binder have a protected status. You can switch protection for multiple workpapers at 1 time in the grid. |
Delete Signoff | Removes the signoff contained in the selected cell for the workpaper listed in that row.
note
You can delete signoffs in the Workpapers List portlet only when they are associated with the sign in that you are currently using. For example, if you are logged in as administrator, only the signoffs associated with the administrator staff ID can be deleted edited. This option is not available in the right-click menu when you select signoffs that haven’t been created by the staff ID that you are currently using. |
Edit Signoff | Opens the Signoff Date window for the originator of the signoff to modify the date for the selected item. You can apply signoffs to multiple workpapers at a time in the grid, but you can edit signoffs for only a single workpaper at a time.
note
You can edit signoffs in the Workpapers List portlet only when they are associated with the sign in that you are currently using. For example, if you are logged in as administrator, only the signoffs associated with the administrator staff ID can be edited. This option is not available in the right-click menu when you select signoffs that haven’t been created by the staff ID that you are currently using. |
Disconnect Workpapers | Opens the Disconnect Workpapers Wizard that enables you to select and save workpapers outside of the application so that they can be updated in the field in an application such as Microsoft Word or Microsoft Excel. |
note
- You can use the Workpapers List portlet to return multiple PDFs to the binder in a single step. If theOpen PDF workpapers in native PDF applicationcheckbox is marked in thePreferencestab of theFirmscreen, PDFs are not automatically returned to the engagement binder when they are closed.
- You can't delete signoffs after the engagement binder has been finalized.
- You can filter the data that is displayed in the Workpapers grid by using the filter.
- You can modify the existing properties or a workpaper by right-clicking the workpaper in the Engagement Binders Tree portlet and selectingProperties.
