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Handling Pluralities

There may be cases where the wording in the document is dependent on whether a singular value or a multi value is entered/selected in the questionnaire.
For example, a document refers to a “Tenant” but depending on the value of the variable “tenantCount” we will need to use either term "Tenant" or "Tenants". In this case we will highlight the text “Tenant” and click on the Pluralise button on the Contract Express ribbon. The highlighted text will be auto populated in the Singular field and Contract Express Author will attempt to pluralise the highlighted text. If this is unsuitable, the plural value can be edited.
Pluralise window.
Then select the variable which will determine whether the singular or plural value should be used – this will need to be a variable of type Whole Number. In our example the variable will be “tenantCount”.
It is also possible to highlight a plural value and Contract Express Author will attempt to auto populate the singular value. If we highlight “Tenants” instead, click on Pluralise then click on the down arrow we can select the option to Move Plural to Singular.
Window highlighting converting plural to singular and vice-versa.
Once you are happy with the values, click OK.
You will be asked whether you would like to apply the pluralisation to all occurrences of the highlighted text. If Yes is selected then Contract Express Author will scan the template to see if there are any other occurrences and update them all. If there are no other occurrences then no additional updates will be made to the template. As with our example, we would click Yes to update all instances of “Tenant” in the document or click No to update only that single instance.
Confirmation prompt before replacing the updated changes.

This article applies to:

  • Product: Contract Express