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Engagements

Account structure

Engagement Manager displays the account structure in the engagement properties when you set up an engagement or when you change the engagement properties.
There are four types of account structures available in Engagement Manager.

Consolidated account structure

The subsidiaries included in the client engagement determine the structure of a consolidated account.
note
If you change the account structure to consolidated, Engagement Manager deletes all accounts and journal entries from the current engagement. This action cannot be undone.

Divisional account structure

For engagements with a divisional structure, you can specify an account mask of fixed or variable length using a single division for location, department, service, unit, etc. up to 65 characters in length.
The following rules apply when setting up a divisional account mask:
  • Only
    D
    ,
    C
    , and
    *
     are acceptable mask characters.
  • Division masks must include at lease one
    D
     character.
  • All
    D
     characters must be contiguous within the division mask.
  • Division masks must include at lease one
    C
     or
    *
     character, but cannot include both at the same time.
  • Division masks can include no more than one
    *
     character. If present, the
    *
     must be the first or last character of the mask.
Examples of valid divisional account masks
Account Mask
Description
Examples
DCCCC
Single-character division, followed by a four-character account.
1-203
 or
9405A
, where
1
 and
9
 are division values, respectively.
DDCCCCC
Two-character division, followed by a five-character account.
20-1001
 or
5011000
, where
20
 and
50
 are the division values, respectively.
DDDCCCC
Three-character division, followed by a four-character account.
201-101
 or
311/10A
, where
201
 and
311
 are the division values, respectively.
DDDD*
Four-character division, followed by an account up to 61 characters in length.
1000-45-365
 or
4500/6536/ABC-45
, where
1000
 and
4500
 are the division values, respectively.
*DD
Up to 63-character account, followed by a two-character division.
10350
 or
A-39988888888/98
, where
500
 and
638
 are the division values, respectively.
CCDDDCCCC
Two-character account, followed by a three-character division and another four-character account.
1-500-100
 or
1/638.401
, where
500
 and
638
 are the division values.
CDDCCCCC
Single-character account, followed by a two-character division and another five-character account.
A36-5011
 or
122-6700
 where
36
 and
22
 are the division values.
Examples of invalid divisional account masks
DDD***
Engagement Manager allows only one * in the account mask because it represents a variable-length account. To create a mask with three characters after the division, use DDDCCC instead.
CC*DDD
The account mask can contain either C characters or an asterisk, not both.
D followed by 70 C characters
The maximum mask length is 65 characters, including the division.
*DDD*
The mask can contain only one asterisk. To set up a mask with the division in the middle, use an asterisk either before or after the division, then specify a fixed-length portion of the account using C characters for that portion on the other side of the division.
DDCDD
Only one division is allowed in the account mask.

Fund account structure

For engagements with a fund structure, you can:
  • Use account numbers to assign accounts to the appropriate fund and subfund.
  • Use the template set up in the Administration area.
  • Use the fund structure you set up in the Trial Balance tab on the engagement.
  • Use
    F
     to indicate the fund,
    S
     to indicate the subfund, and
    C
     or
    *
     for the remaining characters (up to 65 characters in total length).
The following rules apply when setting up a fund account mask:
  • Only
    F
    ,
    S
    ,
    C
    , and
    *
     are acceptable mask characters.
  • All
    F
     characters must be contiguous.
  • All
    S
     characters must be contiguous.
  • F
     characters must be placed before any
    S
     characters in the masks. (
    F
     and
    S
     characters
    can
     be separated by
    C
     or
    *
     characters.)
  • Fund masks must include at least one
    C
     or
    *
     character, but it cannot include both at the same time.
  • Fund masks can include no more than one
    *
     character. If present, the
    *
     must be the first or last character of the mask.
Examples of valid fund account masks
Account mask
Description
Examples
CCCFFSS
Three-character account, two-character fund, followed by a two-character subfund.
10001-01
, where
01
 is the fund and
01
 is the subfund.
CCCCFFCSS
Four-character account, two-character fund, followed by a two-character subfund.
100001-01
, where
01
 is the fund and
01
 is the subfund or
100-01-01
, where
01
 is the fund and
01
 is the subfund.
*FFFSS
Up to 59-character account, three-character fund, followed by a two-character subfund.
1002-10101
, where
101
 is the fund and
01
 is the subfund.
FFFSSS*
Three-character fund, followed by a three-character subfund and an up to 59-character account.
101001-1002
, where
101
 is the fund and
001
 is the subfund.
FFCCC
Two-character fund, followed by a three-character account.
01100
, where
01
 is the fund.
FSSCCCC
Single-character fund, followed by a three-character subfund and a four-character account.
101-100
, where
1
 is the fund and
01
 is the subfund.
FFFCCCCCSS
Three-character fund, followed by a five-character account and a two-character subfund.
100-100-01
 or
5251000036
, where
100
 and
525
 are the fund and
01
 and
36
 are the subfund, respectively.
FFFCSSCCCC
Three-character fund, followed by a one-character separator, two-character subfund, and four-character account.
100.01.102
 or
100-01-102
, where
100
 is the fund and
01
 is the subfund.
Examples of invalid fund account masks
FFF***
Engagement Manager allows only one * in the account mask, because it represents a variable-length account. To create a mask with three characters after the fund, use FFFCCC instead.
SSFFCCC
The fund characters must be before any subfund characters.
F followed by five S characters and 65 C characters
The maximum mask length is 65 characters, including the fund.

None

For engagements with
None
 selected as the structure, you can have account numbers of variable length, up to 65 characters. Valid characters include letters, numbers, and separators.

This article applies to:

  • PRODUCT: Engagement Manager
  • Subject: Account grouping,Engagements

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