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Import SMART Practice Aids engagements
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This article applies to:

  • Product: Engagement Manager
  • Subject: Engagements,Integration

Import SMART Practice Aids engagements to Guided Assurance

We recommend the following process to import an engagement from
SMART Practice Aids to Guided Assurance and use this Guided Assurance as the source of an engagement in Engagement Manager.
important
  • This import process will remove any current virtual documents and folders and will move the remaining physical documents to the root folder.
  • You can't import Audit Essential engagements. You'll need to contact a support agent to convert the engagements to full Risk Assessment engagements before importing.
When importing a SMART PPC file as an Engagement Template, use the
Master Engagement
 instead of
Client Engagement
 from the SMART PPC application. Importing from
Client Engagement
 will cause an
Invalid File Type
 error in Engagement Manager.

Checks before import of SMART Practice Aids engagement

  1. Check if your firm has a process for the creation of SMART transfer files.
  2. Check if the version (year) of the industry title in SMART Practice Aids will match the year of the financials in Engagement Manager.
  3. Check which Engagement Manager Template you want to use for the imported engagement.
  4. Check if staff members need to edit the imported engagement or only to review a read-only version.
  5. Check if the imported engagement needs a Combined Risk Assessment Summary form or separate forms.
    note
    If you used Linkage/Comments at the risk area, these will be combined into one cell in the Combined Risk Assessment Summary form. Before you create the transfer file, you could add the audit area to Linkage/Comments (add 'Cash' to cash Linkage/Comments, for example) to help identify them.

Remove Disclosure from the engagement without changing the year

Follow these steps to remove disclosure from an engagement without changing the year before importing it into Guided Assurance.
Ensure the engagement is
In Progress
 in Engagement Manager by opening the engagement and opening the
File
 menu. If the option
Reset to In Progress
 is available, select it.
  1. Go to
    File
    , then
    Roll Forward
    .
  2. Select
    Rollforward this Client Engagement to a new Client Engagement?
    , then select
    Next
    .
  3. Name the new engagement something unique to reflect that it is the same engagement in the same year just without disclosure.
  4. Enter the engagement date.
    note
    Ensure the date is identical to the date of the originating engagement (for example, if you are rolling forward an engagement from 03/01/2023, this date will still be 03/01/2023).
  5. Check the Practice Aid title.
    note
    It will be automatically selected but may need to be adjusted to the correct year. Use the edition of the title that matches the year of the engagement itself if possible.
  6. Select
    Next
    .
  7. Clear the
    Disclosure
     checkbox, then select
    Next
    .
  8. Select all checkboxes to transfer forward all financial statement area selections, optional form selections, and procedure changes, then select
    Next
    .
  9. Expand both
    External Documents
     and
    PPC Forms
    .
    Using the available dropdowns, set each workpaper's rollforward settings to
    RollForward as-is
     or
    Replace with new, rollforward responses
    . Some forms won’t allow these selections to be changed, which is expected, they’ll rollforward with responses or as-is as defined by the title. Select
    Next
    .
  10. Select
    Rollforward
    .
A new copy of the engagement has been made without disclosure. This can be imported into Guided Assurance via a Transfer File as detailed in the next section,
Create a SMART Practice Aids engagement transfer file to import to Engagement Manager.

Create a SMART Practice Aids engagement transfer file to import

note
You cannot import
SMART Practice Aids
 master engagements to
Engagement Manager
 via
Guided Assurance
.
  1. Create a folder called
    SMARTtransfer
     on your local drive.
  2. In
    PPC SMART Practice Aids
    , select
    Tools
    ,
    Transfer Engagement
    , then
    Client Engagement
    .
  3. Select the database and client name for the engagement.
  4. Select the name of the engagement transfer, then
    Next
    .
  5. Enter a name for the engagement transfer file.
  6. If you do not want staff members to be able to edit the imported engagement, mark the
    Read-Only
     checkbox.
  7. Select
    Browse
     and select your
    SMARTtransfer
     folder.
  8. Select
    Finish
    .

Import data

  1. Add a new engagement with Guided Assurance as the source.
  2. Go to the
    Workpapers
     tab, then if there's a
    Guided Assurance setup is pending
     message, select
    click here to begin
    .
  3. Sign in to Guided Assurance.
  4. On the
    Guided Assurance Setup
     window, select
    Import an existing engagement
    , then
    Continue
    .
  5. Select
    SMART Practice Aids
     from the
    Source
     dropdown list.
  6. Use
    Browse
     or drag and drop to select your transfer file you created in Part 1 (the file extension will be SPTL).
  7. Select the file, then select
    Open
    .
  8. Select
    Next
    .
  9. Enter your email address to receive updates regarding the import.
  10. Select
    Upload and Import Engagement
    .

Enable the Disclosure module

Follow these steps to re-enable the Disclosure module after importing your transfer file.
After importing your transfer file into Guided Assurance, you'll need to edit the engagement to re-enable the Disclosure module before you can add the necessary Disclosure forms and data.
  1. In Engagement Manager, select the engagement.
  2. Select
    Properties
    , then
    Guided Assurance properties
    .
  3. Select
    Edit engagement setup
    , then
    Continue
    .
  4. Under
    Select the Guided Assurance modules you wish to include in this engagement
    , mark the
    Disclosure
     checkbox, then select
    Next
    .
  5. Unless you want to make other changes to the engagement setup, select
    Next
    , then
    Done
    .
  6. In your
    Workpapers
     tab, you'll now have your
    Imported Documents
     folder that brought in the workpapers from SMART Practice Aids, and you'll now see a new Guided Assurance form related to disclosure outside of that folder.
  7. Copy your data from the Disclosure form in your original SMART Practice Aids engagement to the new Guided Assurance forms as necessary.

Checks after import of an engagement transfer file

  1. Enable Disclosure after you import the
    SMART Practice Aids
     engagement transfer file.
    important
    Do not add the engagement transfer file as a
    Guided Assurance
     workpaper as you'll lose the interactive functions of the Disclosure module.
  2. Make some checks of the workpapers, particularly Internal Control documents that have many tables.
  3. Review Audit Program Workpaper References.
    note
    Memo references or URL links used in
    SMART Practice Aids
     planning documents and audit programs will not be imported.

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