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Annotations

Overview of annotations

You can annotate FileCabinet CS documents by attaching notes, highlighting, audio files, images, tickmarks, and marks created with the pencil annotation tool. The initial position of an annotation is determined by the method you use to place it on a page. After adding an annotation, you can change the font, background, frame (for text annotations), and color (for highlighter, pencil, and tickmark annotations). You can also cut, copy, and paste annotations.
note
  • The
    Show Annotations
     option in the
    Edit
    Annotations
     menu must be marked to add, edit, or delete annotations.
  • You cannot annotate an embedded object or an archived document.
  • You can add frequently used annotations to the Stamp Library. Before you can add image annotations to the Stamp Library, the images must first be placed on a document.
  • You can choose whether to show annotations on documents selected for transmission to NetClient CS.
To view a tool tip that indicates the creator and creation date, position the pointer over an annotation.

Setting annotation properties

Right-click an annotation to open the context menu from which you can access annotation properties and change attributes such as color and transparency.
To open areas where you can set default attributes for all annotations, right-click in the
Watch
 window and choose
Default Annotation Properties
 from the context menu. You can also choose
Setup
User Preferences
Misc
 tab and select the
Default Annotation Properties
 button.
To designate changes that you make to an annotation's properties as defaults for other annotations, right-click an annotation and choose
Current Annotation Properties
 from the context menu, then click the
Set as Default
 button.
You can turn on continuous mode for any annotation. When the
Continuous mode
 checkbox is marked in the
Current Annotation Properties
 dialog, the selected annotation type is active until you click the toolbar button, press ESC, or clear the
Continuous mode
 checkbox.

Duplicating annotations

You can cut, copy, or paste annotations between documents and pages through commands in the
Edit
 menu, or through the right-click context menu for an annotation.
To apply an annotation to all pages of a multiple-page document, right-click the annotation and choose
Apply to all pages
 from the context menu. If you choose
Apply to all pages
 from the context menu again, the annotation will appear only on the current page. With the exception of size and position changes, changes that you make to an annotation that you applied to multiple pages are reflected on all pages.

Positioning and resizing annotations

When you add an annotation, its position is determined by the method you use to place it. You can drag the annotation to any location in the
Watch
 window by clicking the annotation and holding down the left mouse button.
note
Annotations may appear out of position when you view a common document on separate computers that use different DPI settings.
You can resize an annotation by clicking and dragging the handles along the outside of the annotation.
To change the order of superimposed annotations, right-click the annotations and choose
Send Annotation to the front
 or
Send Annotation to the back
 from the context menu.

This article applies to:

  • PRODUCT: FileCabinet CS