Sending images to a file or email recipient
In addition to sending documents to files or email recipients, you can send images to files and email recipients. However, because image files are stored in FileCabinet CS in their original format, you may prefer to send or save the images in PDF files, so your clients can view them through Adobe Reader instead of a graphics applicationx.
- In theFolderswindow, highlight the drawer that contains the image you wish to send to a file or email recipient.
- From theFilemenu, chooseSend To>FileorSend To>Email Recipient, or select the arrow adjacent to theSend to Emailbutton in the toolbar and chooseFileorEmail Recipientfrom the pull-down menu.
- In the left pane of theSend to File Locationdialog or theSend to Email Recipientdialog, highlight an image you want to send and use theSelectbutton to move it to the right pane. Repeat this step until all desired images are listed in the right pane.
- To send the image as a PDF file, mark theExport Images as Adobe (.PDF) Filescheckbox.
- Mark the checkboxes for any additional options you want to apply. These options are described in the following table.OptionDescriptionInclude annotationsIncludes annotations in the exported PDF. Mark the annotation type checkboxes for the types of annotations you want to include in the attached PDF.Include page notesIncludes page notes in the exported PDF. The page note will be inserted after the page where the note was added in the resulting PDF.Combine documents into single PDF fileCreates a single PDF file that combines all selected documents. If you do not mark this checkbox, a separate PDF file will be created for each selected document. Use the Move Up and Move Down buttons to change the order in which you want the documents to appear in the PDF file. Note that this feature is not available for embedded documents.Password protect system generated PDF filesRequires a password for the email recipient to view and/or modify the PDF. You must communicate the password to the email recipient separately from the email to which the PDF is attached. Embedded PDF files are not considered to be system-generated PDF files; therefore, they cannot be password protected.Export documents to PDF file as imagesExports documents as images in the PDF file. Use this feature when certain bitmaps (such as highlighter annotations) are not displayed in the created PDF.Include banner pageIncludes a list of links to each item included in the PDF.Include email signatureIncludes an email signature when sending images to email recipients.
- (Optional) To change the default file name of the selected documents or combined PDF, select theFile namefield and make any desired changes. You can also mark theDrawer ID,Drawer Name,Folder, and/orCreation Datecheckboxes to append any of these items to the file name. Select theUndo
button to undo changes.
note- Changes you make to the file name in theSend to Filedialog affect only items that are sent to a file or to an email recipient.
- When theCombine documents into single PDF filecheckbox in theOptionssection is marked, the default file name is "Document."
- TheDrawer ID,Drawer Name,Folder, andCreation Datecheckboxes are not available for custom file names.
- SelectOK.
note
Use the
Modify/View Email Text
button to edit the default system-generated email text that is included when sending documents via email. Changes made will be saved for future email correspondences for the current user only.
