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This article applies to:

  • Product: FileCabinet CS
  • Subject: Reports

Printing FileCabinet CS reports

FileCabinet CS provides the following reports that detail various drawer and user information.
  1. Drawer Contents report
    This report shows item names, folders associated with listed items, item types (printed document, image, archive, etc), document sizes, the last date each document was modified, and users who last modified documents.
  2. Drawer List report
    This report shows drawer IDs, drawer names, drawer TINs, drawer sizes, document counts, backup counts, archive counts, the last date drawer documents were modified, and users who last modified drawer documents.
  3. User Activity report
    This report shows drawer IDs, drawer names, users, dates/times of events, folders, and event history.
To generate one of these reports, follow these steps.
  1. Choose
    File
    Print Reports
    .
  2. Select the report you want to print by selecting the
    Drawer List
    ,
    Drawer Contents
    , or
    User Activity
     option.
  3. Choose an item from the
    Sort
     field to the right of the selected report option to organize the report according to one of the available criteria.
  4. Select the
    Continue
     button and do one of the following, depending on the report type you selected.
    • If you are printing the
      Drawer List
       or
      Drawer Contents
       report, skip to step 8.
    • If you are printing the
      User Activity
       report, continue to step 5.
  5. In the
    User/Event Selection
     dialog, enter a user ID or choose a user (or all users) from the
    User
     field.
  6. Choose an event option and enter a keyword if desired.
    note
    Enter the keyword in quotes if you want to find only exact matches.
  7. Select the
    Continue
     button.
  8. In the
    Drawer Selection
     dialog, choose the print destination (printer and/or FileCabinet CS).
  9. Mark the checkboxes for additional print options, such as printing duplex, 2-up, or with alternate line shading.
  10. Highlight the drawers you want to be included in the report and use the
    Select
     button to move them to the right pane.
    note
    • If any of the selected drawers are password protected, you will need to enter the password for the drawer to include in the report.
    • If you have assigned statuses to your drawers, you can mark or clear the status checkboxes in the
      Focus
       section to focus the Drawer list by status.
  11. Select
    Print
     to print the report, select
    Preview
     to preview the report on screen, or select
    To Cabinet
     if FileCabinet CS was the only destination you selected.
    note
    When reports are printed to FileCabinet CS, they are stored in a folder named
    FileCabinet CS Reports
    .

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