Depreciation Data Conversion—ProSeries Fixed Asset Manager to Fixed Assets CS

Review information before the data conversion

Identify the clients to be converted and note their client IDs and file names in ProSeries Fixed Asset Manager.
Identify the client IDs you'll use in Fixed Assets CS. If you'll integrate your depreciation client data with UltraTax CS® and/or Accounting CS®, the client IDs need to match.
Note the drive and path where the ProSeries Fixed Asset Manager client data resides.
Note the entity type of the client (I = Individual, C = C Corporation, S = S Corporation, P = Partnership, and so on).
Note the current-year beginning and ending dates (found in the Dates tab in the Client Information window).

Create conversion files from ProSeries Fixed Asset Manager data files

To begin the CS Conversions application, double-click
CS Data Conversions
on your desktop.
note
If you didn't install the shortcut, select
Start
on the Windows taskbar, then select
All Programs
,
CS Professional Suite
, then
CS Data Conversions
.
Go to
Conversion Type
and select
Depreciation
.
Go to
Competitor
and select
ProSeries
.
Go to
Input Data Folder
and select
Browse
to go to the location where your data is stored.
Select
Start
to begin the conversion program.
In the client list, select the client you want to convert then select
OK
.
The client’s data is converted and a Client Data Transfer Report is prepared. When the process is complete, select
OK
.
To process another client, repeat steps 5 through 7.
To import the converted data into Fixed Assets CS, select
Close
and go to the “Import the conversion file into Fixed Assets CS” section.

Import the conversion file into Fixed Assets CS

Double-click
Fixed Assets CS
on your desktop to start the program. If you didn't install the shortcut, select
Start
on the Windows taskbar, then select
All Programs
,
CS Professional Suite
, then
Fixed Assets CS
.
Select
File
then
New Client
to create a new client in Fixed Assets CS.
note
If applicable, you'll need to complete the
Current fiscal year end
and
Short years
fields in the New Client window exactly as the information was entered in ProSeries Fixed Asset Manager to ensure that the processing periods and depreciation calculation in the 2 applications match.
Select
Utilities
,
Import Asset Data
, then
ASCII file
. If the path specified in the
Location of import
file field isn't the location of your Intuit EasyACCTclient data, select
Change Location
and go to the correct location.
Enter the name of the conversion file you want to import or select the dropdown for a list of conversion files that are available in the specified location. The name of the conversion file is in the
XXXXXXXXXXX.DSW
format, where
XXXXXXXXXXX
is the client’s file name from ProSeries Fixed Asset Manager.
note
To limit the number of files that appear, select
Only include files with DSW extensions
. The conversion program truncates file names longer than 11 characters.
Select
Import
to transfer the files.
When the import is complete, select
Done
.
Repeat steps 2 through 6 for each client you’ve created a conversion file for. For any client whose conversion file hasn't yet been created, repeat the procedures in the “Create conversion files from ProSeries Fixed Asset Manager data files” section.

Converted items—Known exceptions

Converted items—Activity

Converted items—Treatments

Converted items—Methods

Converted items—MACRS 25 assets

Converted items—MACRS 150% DB method

Converted items—Alternative Depreciation System (ADS)

Converted items — ProSeries Fixed Asset Manager ACRS straight-line

Converted items—Real property with a life of 40 for MACRS straight-line and MACRS straight-line over ADS life (methods 3 – SL MACRS and 4 – SL ADS MACRS)

Converted items—Declining-balance methods switch to straight-line

Converted items—Intuit EasyACCT ACRS straight-line (method 6 – SL ACRS)

Converted items—Asset dispositions

Converted items—Listed property

1040 clients with assets attached to Schedule A, Itemized Deductions that have a property type of 200% AUTO, 200% ELECTRIC, 200% TRUCK, 200% SUV, 150% AUTO, 150% TRUCK, 150% SUV, SL AUTO, SL ELECTRIC, SL TRUCK, SL SUV, ADS SL AUTO, ADS SL ELECTRIC, ADS SL TRUCK, ADS SL SUV, ALT SL AUTO convert to Fixed Assets CS as Other business & personal. After you convert these assets into Fixed Assets CS, you can manually reassign the assets to different folders and change the listed property code to comply with the depreciation expense limitations for vehicles.
Real property assets with a business use percentage other than 100 percent convert as Other business & personal.
All other assets with a business use other than 100 percent convert as Listed property (Non-vehicle).

Converted items—Associations

Converted items—Section 168(k)

Converted items—Business use

Converted items—Section 179

Converted items—Amortization

Converted items—Mid-quarter

Items not converted

General information, such as client ID, company name, fiscal year-end dates, and short-year information. You'll need to manually enter this information when you add the client.
General ledger account numbers. GL asset account, GL depr. / amort. exp. acct., and GL accum. depr. / amort. acct. numbers in the Detail tab in ProSeries Fixed Asset Manager. Set up the journal entry accounts in Fixed Assets CS to create asset cost and corresponding depreciation journal entry information.
Customized depreciation reports. Custom reports are available in Fixed Assets CS.
Custom depreciation methods.
Asset notes.
Disposition Information, other than the disposal date, is located in the Disposal tab in ProSeries Fixed Asset Manager.

Review the converted data

Make any necessary changes identified in the “Items not converted” section of this document.
Print the
Asset Depreciation Report
in Intuit EasyACCT.
Print the
Tax Asset Detail Report
in Fixed Assets CS.
Compare the totals for basis, accumulated depreciation, and current depreciation expense.
Print and review the
Client Data Transfer Reports
.
note
These reports are created for each client to identify any differences in the data that resulted from the conversion process. Most items included on the report are strictly informational; however, you may need to manually update certain items (such as abbreviations and truncations) in Fixed Assets CS. In most instances, no action is required.
You can print or view these reports using
My Computer
or
Windows Explorer
to go to the folder in which the client’s original ProSeries Fixed Asset Manager data and conversion files are stored. Double-click the
XXXXXXXXXXX_D.PDF file
, where XXXXXXXXXXX represents the client ID. Note that if the client ID is more than 11 characters, only the first 11 characters appear.
We recommend that you print and review the Client Data Transfer Reports and store the reports with the client files in your office. These reports are PDF files. To view and print the reports, use Adobe® Reader®. To install Adobe Reader, select
Help
,
On the Web
, then
Adobe Reader
in Fixed Assets CS, which opens the Adobe website from which you can download and install the Reader.

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