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Fixed Assets CS Support

Set up asset associations

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Associations are used to sort assets during data entry (by selecting a column heading in the Asset List window), to categorize assets to report purposes, and enter additional information needed for UltraTax CS personal property tax returns. They may also be used to focus the list of available assets when reassigning assets or selecting assets for a mass transfer or mass disposition.
note
Associations are set up on a client-by-client basis. Except for the Oil & Gas association, once set up, associations are available in all activities for the open client. The Oil & Gas association is available only for 1040, 1120, 1065, and 1041 clients for Business and Rental activities.
  1. Open the client.
  2. Select
    Setup
    , then
    Associations
    .
  3. Do one or both of the following tasks.
    • Mark the checkbox for the association you want to set up.
      note
      If you mark one of the
      Custom
       checkboxes, the
      Association Title
       window opens automatically. Enter the name of the custom association and select
      Continue
      .
    • For UltraTax CS personal property tax returns, select the
      Enable
       button to turn on all associations that are needed for any states that are attached to this client.
  4. Select the association that you want to set up (if it isn't already highlighted) and select the
    Properties
     button.
    The
    Association Properties
     window opens (unless you are setting up an Oil & Gas association, in which case the
    Oil & Gas
     window opens).
    The steps to finish setting up your association vary depending on whether the association will or won’t maintain a list of acceptable values, or if you are setting up the Oil & Gas association.
    note
    You can't edit the list of acceptable values for application-defined associations for which the application maintains the lists. Most of these associations end with a state ZIP Code (for example, County - KY). These associations only appear in the
    Associations
     window if an UltraTax CS personal property tax return is available for a state that is attached to the current client.
  5. Select the appropriate link for more information.
    Association that doesn’t maintain a list.
    1. Select the
      A list of acceptable values is not maintained
       option.
    2. Select the option for the proper data format.
    3. Select
      OK
       to close the window.
    The association field now accepts entries only in the data format you specified.
    Association that maintains a list.
    1. If you are setting up a custom association, select the
      A list of acceptable values IS maintained
       option.
    2. To enter the list of acceptable values for this association, select the
      Add
       button.
    3. Enter an acceptable value for the
      association
       field.
    4. Select the
      Enter
       button.
    5. Repeat steps c and d for each value you want to add.
    6. Select
      OK
      .
    The values you entered are now available for selection from the dropdown list in the association field during asset data entry.
    Oil & Gas association
    1. In the
      Oil & Gas
       window, select the
      Add
       button.
    2. Enter the cost center, well number, description, beginning reserves, and current-year production of this well.
    3. Select the
      Enter
       button to save the information you entered.
    4. Do one of the following tasks.
      • To add information for another cost center and well: Repeat steps a - c.
      • If you are done adding cost centers and wells: Select
        Done
        .
    The well descriptions you have added are available for selection from the dropdown list in the
    Oil & Gas
     field in the Asset Detail window for the current activity.
    You can now enter oil and gas well assets for this client.
    note
    • You can sort a report by association in the
      Options
      , then
      Presentation
       tab.
    • You can customize the placement of the association fields in the
      Asset Detail
       window.
    • You can set up a primary association for use in the Association Wizard. To set up the default association values and asset class that the application should enter based on the value that you choose for the primary association during asset data entry, select the
      Wizard Setup
       button.

This article applies to:

  • Product: Fixed Assets CS

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