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Export to GoSystem Tax

You can export client depreciation data from Fixed Assets CS to a file that can later be imported into GoSystem Tax RS.
note
  • The import process is designed to import summary data into the
    4562 Overrides
     and
    Section 179 Overrides
     organizers. Summary data imported includes total basis for depreciation, recovery period (that is, life), depreciation convention, current year depreciation, total special depreciation (such as bonus), Section 179 data, etc.
  • Individual asset detail won’t import into GoSystem Tax RS locators.
  • State depreciation data won’t import.

Create the export file in Fixed Assets CS

  1. With your Fixed Assets CS client open, select
    Setup
    ,
    Options
    , then select the
    Miscellaneous
     tab.
  2. Select
    Create depreciation export file for GoSystem Tax
     option. This option is only available if you are licensed for and have GoSystem Tax RS installed.
  3. Optional: Mark the
    Prompt to create
     checkbox to have Fixed Assets CS to prompt you to create an export file when you close the client.
  4. If the client's calculation period is quarterly or monthly, you can mark the
    Only create when in the last period of the year
     checkbox to have Fixed Assets CS create the export file only during the last period of the client's year.
  5. Select
    OK
    .
  6. The next time you close the client, an export file will automatically be created in the folder specified in
    Setup
    User Preferences
    File Locations
    Other tab
    . If you select the
    Prompt to create
     option in step 3, select
    Yes
     to have the export file created.
note
  • You can verify and change the location of the export file in the
    Setup
    User Preferences
    File Locations
    Other tab
     screen.
  • If you're using Fixed Assets CS on Virtual Office CS and don't have access to Microsoft Office on Virtual Office CS, you'll need to back up the client to your local C$ on Client V drive to access the export file.
  • If you have access to Microsoft Word or Excel on Virtual Office CS, you can access and copy the file by following these steps:
    1. Open Word or Excel and select
      File
      , then
      Open
      .
    2. Go to
      Y:\DeprData\ClientFolder
      , then select the export file in the folder.
    3. Press
      Ctrl + C
      , then go to
      C$ on Client V
       and choose a folder to paste the file to.
    4. Press
      Ctrl + V
       to paste the file in the new location.

Import depreciation data into a GoSystem Tax RS locator

  1. In the GoSystem Tax RS browser, go to
    Return Processing Import/Export
    ,
    Import Fixed Assets CS
    , then
    Select Returns
    .
  2. Choose the account, year, return type, etc. and select
    Continue
    .
  3. From the Fixed Assets CS Import list, select the locator, then select
    Continue
    .
  4. Select
    Browse
     and go to the path containing the export file you created in Fixed Assets CS.
    note
    If multiple files exist with XP as the last 2 characters before the file extension be sure to select the file with an extension that references the correct year. For example, a 2019 export file will have 19 in the file extension, a 2020 export file will have 20 in the file extension.
  5. Select
    Upload Files for Import
     and wait for the upload to finish.
  6. Select
    Start Import Process
    , then
    Close
    . You can check the status of the import in the
    Import Fixed Assets CS
    , then
    Batch Status
     screen.
  7. When the import is finished, we recommend that you verify that the depreciation data has been properly imported.
note
If depreciation data is related to a business activity within a Form 1040 return, it will import into the following locations:
Income
,
Business Income
,
[Activity Name]
,
Depreciation and Amortization
,
4562 Overrides
, as well as the
Section 179 Overrides
 organizer.
For internal use only
Users will need a DGTname.dat file for the GoSystem Tax RS setup options to be displayed in Fixed Assets CS. This file may not be sent with their licensing and you must manually create it. If that's the case, follow these steps:
  1. Close Fixed Assets CS.
  2. Have the user create a copy of the DWname.dat file in \WinCSI\Licenses.
  3. Rename the copied file to DGTname.dat
  4. Open Fixed Assets CS.

This article applies to:

  • PRODUCT: Fixed Assets CS

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