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Select Period to Process dialog

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Use the
Select Period to Process
 window to enter or examine data for a different processing period or to roll forward to a new processing period. You may select any prior, current, or future period for the open client. Fixed Assets CS automatically recalculates the depreciation as necessary.
To open this window, select
File
, then
Select Period to Process
.
note
Depending on your security configuration, you might be prompted to enter the master password before you can open the
Select Period to Process
 window.
The options available in the Processing Period List depend on the open client's calculation period (annual, quarterly, or monthly), as specified in the
File
, then
Client Properties
 window. If you were to change the client's calculation period in that window, you would immediately see the change reflected in the
File
, then
Select Period to Process
 window.
Note that the procedure to change processing periods for a yearly client differs from that for a monthly or quarterly client.
note
  • To change to a different processing period, you
    must
     follow the steps outlined in Changing one client to a different processing period. Changing the depreciation period ending date in the
    File
    , then
    Client Properties
     window doesn't update the client's calculated depreciation values.
  • Be sure to back up the client's data before closing to the next year.
  • If you move a client to a previous processing period to modify or add an asset and then close to the next year, you can choose to merge the asset data. Merging data lets you keep depreciation changes and assets added, disposed, and transferred in both the current and previous periods.
  • The
    Retain [n] years of fixed assets data
     field in this window specifies the maximum amount of data (2 - 10 years) to be retained on your hard disk for the open client. Data older than the number of years shown in this field is automatically erased from your hard drive as you close to the next year.

Fields & buttons

Processing Period list
The options available in this list depend on the open client's calculation period (annual, quarterly, or monthly), as specified in the
File
, then
Client Properties
 window. If you were to change the client's calculation period in that window, you would immediately see the change reflected in this pane for the current year.
  • For a quarterly- or monthly-period client, only the current-year periods are listed.
  • To change to a different period, select the period you want to move to and then select
    Move to Selected Period
    .
  • To close to a new year, select the last period shown for the current (unclosed) year and then select
    Close to Next Year (or Close to Next Period)
    .
Close to Next Period / Close to Next Year button
The name of this button varies depending on whether the client is quarterly, monthly, or yearly.
  • The name of this button will be
    Close to Next Period
     for quarterly or monthly clients who are not in the last period of their fiscal year.
  • The name of this button will be
    Close to Next Year
     for yearly clients and quarterly or monthly clients who are in the last period of their fiscal year.
note
When you use the
File
, then
Select Period to Process
 window to change or advance to a different processing period for the open client, the change is automatically reflected in
Current period ending date
 in the
File
, then
Client Properties
 window and in the title bar of both the
Asset List
 window and the
Asset Detail
 window.
Move to Selected Period button
Moves you to the highlighted period without closing any period so that you may examine or modify the client's data. (The application prompts you to verify the date to which you are moving.)
This button is available only if a period
other than the current period
 is selected.
note
When you use the
File
, then
Select Period to Process
 window to change or advance to a different processing period for the open client, the change is automatically reflected in
Current period ending date
 in the
File
, then
Client Properties
 window and in the title bar of both the
Asset List
 window and the
Asset Detail
 window.
Retain [n] years of fixed assets data
In the
Setup
,
System Configuration
,
Connect + Options
 tab, use this field to enter a number (2 - 10) to specify the maximum years' data to be retained on your hard disk for all clients. This range includes the client's current-year data files plus any prior-year data files. When the client closes to the next year, data older than the number of years shown in this field (minus one for the current year's data files) will be erased from your hard drive as you close to the next year.
note
This field is read-only when accessed via the
File
, then
Select Period to Process
 window.

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