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Administration

Manage bookmark separators

You can configure on screen bookmarks and print reusable bookmark separator sheets. Users will then be able to add bookmarks to pre-defined documents when editing them as PDFs in GoFileRoom. Printed bookmark separator sheets can be used as separator sheets in a batch of documents that will be scanned.

Configuring bookmark separators

Users who have the permissions to edit PDF documents can also select a specific icon that will produce pre-defined bookmarks. The pre-defined bookmarks are specified on this page for each drop-down value.
note
You must have Adobe Acrobat in order to create on screen bookmarks in a document.
  1. Select
    Administration
    , then
    Manage Fileroom
    , then select the
    Lists
     tab.
  2. Select the
    On Screen Bookmarks
     link.
  3. Select the drawer that requires pre-defined bookmarks from the Drawers field. You'll only see index fields that are dropdown fields.
  4. Expand the field for which you will be adding bookmarks. If the field is a parent dropdown field, you'll have to expand the parent values to view and select the child values.
  5. Select the value (usually a document type) that requires pre-defined bookmarks.
  6. Enter a value in the List Value field, then select
    Add
    . You may update, remove, or clear all the values. Additionally, the bookmark list may be in alphabetical or logical order.
  7. When all pre-defined bookmarks are added, select
    Save
    .

Print pre-defined bookmark separator sheets

In addition to adding pre-defined bookmarks to PDF documents, you can provide scan operators with printed bookmark separator sheets. bookmark separator sheets add bookmarks to the scanned documents when added to a batch of paper documents.
  1. From the
    Lists
     tab, select the
    On Screen Bookmarks
     link.
  2. Select the appropriate drawer from the Drawers field.
  3. Select the list value that contains the pre-defined bookmarks you wish to print.
  4. Select
    Print
    .
  5. In the Print dialog, select
    Print
    .
note
Bookmark separator sheets are for use with ScanFlow only.

This article applies to:

  • Product: GoFileRoom

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