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This article applies to:

  • Product: Legal Tracker
  • Subject: User account
  • Audiences: Company

User administrative profiles

Manage user administrative profiles to control system roles, matter access, and permissions. Update your own profile or, if your system role permits, update the profiles for other users.
Each user has an administrative profile, which includes settings such as the user's system role and access to matters, analytics, and reports.
note
Each user also has a user profile, which is separate from the administrative profile, and shows general information about them, such as address and phone number, and physical location.
You can view your own administrative profile. If your system role permits, you can view and update administrative profile information for other users.
  • Company system administrators can update the user administrative profile for company users. Because law firms may be working with multiple clients on Tracker, company users can't edit the administrative profile of firm users. Only law firm system administrators can edit the user administrative profile of firm users.
  • Firm Office Administrators can update the user administrative profile for firm users.
  • Firm Office Administrators can edit administrative profiles only for users in their own office.
Most settings on the administrative profile page were defined when the user was added to the system. Other settings can be updated when necessary.

View your administrative profile

To view your administrative profile, select
Account
Admin
.
Field Help
Field
Description
Active
A check mark appears in the
Active
 checkbox to indicate you are an active user.
Last login
Displays the date and time you last signed in to Tracker.
You can select the
Export login & lockout 90-day history
 link to save the most recent 90 days of sign in activity to a CSV. The file is automatically saved to your Downloads folder.
User ID
Each person's user ID is their email address.
Email
Your primary email address.
Your email address is also your user ID. If you change your primary email address, your user ID will also be updated, and you will be required to create a new password.
Name
Your name as it appears in Legal Tracker.
Company
Your company name appears in this field.
Office/Region
The name of your primary office appears in this field.
System Role
Your system role.
Matter Upload Security
Whether you can create, update, or close matters using the upload function.
Scheduled Reports Security
Whether you can schedule your own saved reports.
Legal Hold Report Creation
Whether you can create legal hold reports.
Invoice Rejector Security
If the
Allow to reject unapproved invoices anytime
 is checked, you can reject invoices.
Employee ID
Your employee ID.
New User Email
Whether the new user email was sent to you.
Notes
Shows any notes that have been entered. If your system role is Company System Administrator, you can add a note.
Participant Tags
Let you add participant tags. You can select a maximum of 5 participant tags.
Time Entry
Whether time entry is required. These fields apply primarily to timekeepers. If
Yes
 is selected next to
Require to submit internal time entries
 you must log your time. Additional fields appear:
  • Annual employee cost (fully loaded):
     The total amount of salary and other overhead expenses associated with the timekeeper. The amount entered in this field is used to calculate the timekeeper's hourly rate.
  • Average Hours/Week:
     The timekeeper's number of work hours per week. The number entered in this field is used to calculate the timekeeper's hourly rate. It doesn’t affect the timekeeper's ability to bill more or less hours per week on a timesheet.
  • Hourly Rate:
     The timekeeper's hourly rate.
  • View user's time entry history
    : Select this link to download a .csv with your time history.
Access to other users reports?
Select
Yes
 to give this user the ability to manage or edit reports other users have created. This option is enabled by default for company system administrators, and can be enabled for other users on an individual basis.
Access Limitations
Whether there are limitations to the matters and reports you can access. If there is none, you have access to all matters and all reports.
Grant this user access to Analytics/Dashboards?
Whether you have access to classic dashboards.
Enable Power BI dashboards
Whether you have access to a next-generation Power BI dashboard.
Enable dashboards access based on matter access
Whether the dashboards you can use are determined by your matter access.
Grant this user access to the following persona-based dashboard
The next-generation dashboards you can access.
Grant this User View access to Dashboard Manager?
Whether you can view next-generation dashboards that have been set up in Dashboard Manager.
Grant this User Edit access to Dashboard Manager?
Whether you can edit next-generation dashboards that have been set up in Dashboard Manager.
Delegates
Shows the list of your assigned delegates.

Update another user's administrative profile

  1. Select
    Users
    User List
     in the navigation.
  2. Select the
    Edit
     link in the
    Admin Profile
     column next to the name of the user whose profile you want to update.
  3. Make the necessary changes to the user's administrative profile.
    Field help
    Field
    Description
    Active
    Whether the user is active or inactive.
    When a user is active, a check mark displays in the
    Active
     checkbox. When a user is inactive, the
    Active
     checkbox is clear.
    An inactive user:
    • Can't sign in to Tracker.
    • No longer appears as a matter participant.
    • Can't be added to matters or selected as the lead for any existing or new matters.
    Last login
    The date and time the user last signed in to Tracker.
    If the user has been locked out, a message appears here. Select the
    [unlock]
     link to restore the user's ability to sign in to Tracker.
    You can select the
    Export login & lockout 90-day history
     link to save the most recent 90 days of sign in activity to a CSV. The file is automatically saved to your Downloads folder.
    User ID
    The user's Tracker user ID.
    Email
    The user's primary email address. The user ID is the user's email address.
    If you update a person's email address, it will also update the person's user ID, and the user will be required to set a new password.
    note
    For some sign-in methods, user IDs and passwords are managed outside of Tracker.
    Name
    The 1st and last name of the user.
    Office/Region
    The name of the user's primary office appears in this field. If necessary, you can use the dropdown to change the office or region.
    Company
    The user's company.
    System Role
    The user's system role.
    To change the system role for this user, use the dropdown to select a new system role.
    Matter Upload Security
    Whether the user can upload matters to Tracker.
    Scheduled Reports Security
    Whether the user can schedule their own saved reports.
    Legal Hold Report Creation
    Whether the user can create legal hold reports.
    Restrict Access to Legal Hold Matter Creation
    Whether the user is restricted from creating linked Legal Hold matters during matter creation. When this checkbox is marked, the user will no longer have the option to create a linked Legal Hold matter.
    Invoice Rejector Security
    If the
    Allow to reject unapproved invoices anytime
     is checked, the user can reject invoices.
    Employee ID
    The user's employee ID.
    The employee ID can be inserted into AP extracts so that the employee who approved the invoices can be identified.
    New User Email
    Whether the new user email was sent.
    Notes
    Shows any notes that have been entered. If your system role is a company system administrator, you can add a note.
    Participant Tags
    Lets you add participant tags. You can select a maximum of 5 participant tags.
    Time Entry
    Whether time entry is required. These fields apply primarily to timekeepers. If
    Yes
     is selected next to
    Require to submit internal time entries
     you must log your time. Additional fields appear:
    • Annual employee cost (fully loaded):
       The total amount of salary and other overhead expenses associated with the timekeeper. The amount entered in this field is used to calculate the timekeeper's hourly rate.
    • Average Hours/Week:
       The timekeeper's number of work hours per week. The number entered in this field is used to calculate the timekeeper's hourly rate. It doesn’t affect the timekeeper's ability to bill more or less hours per week on a timesheet.
    • Hourly Rate:
       The timekeeper's hourly rate.
    • View user's time entry history
      : Select this link to download a .csv with your time history.
    Access Limitations
    Whether there are limitations to the matters and reports the user can access. If there is none, the user has access to all matters and all reports.
    Grant this user access to other users reports?
    Select
    Yes
     to give this user the ability to manage or edit reports other users have created. This option is enabled by default for Company System Administrators, and can be enabled for other users on an individual basis.
    Access to Analytics/Dashboards?
    Whether the user has access to classic dashboards.
    Delegates
    Shows assigned delegates for this user.
  4. On the toolbar, select
    Save & close
    .