Skip to main content
Entry Verification (EV)
Search
Search ONESOURCE Global Trade Support Help and Support.

This article applies to:

  • Product: ONESOURCE Global Trade
  • Sub-Product: Entry verification

Groups

Entry Verification manages by exception; in this case, errors and discrepancies identified during the automated validation of entries with the user-defined Validation Types.
To recap, Validation Types are the error types flagged in the system when discrepancies are present between entry data and data stored within the system. User-defined Validation Types are configured during implementation.
The flexibility inherent in Entry Verification allows for an almost unlimited number of Validation Types and errors. The only limitation is whether the supporting data needed to compare entry data is available within Entry Verification.
For example, entry data cannot be validated against Commercial Invoice data if Commercial Invoice data is not stored within Entry Verification.
Validation Types are then combined into Validation Groups. For example:
  • All classification-related Validation Types (such as HS Number, Country of Origin, Manufacturer ID, etc.), are combined into the
    Classification
     Validation Group.
  • All Purchase Order Validation Types (such as quantities and values) are combined in the
    Purchase Order
     group.
This group concept works for Commercial Invoices, Material Receipts, Accounts Payables, and so forth. Once configured, Validation Groups can be displayed all at once in the
Groups
 tab on the
Entry Summary
 screen. The
Groups
 tab allows for presenting all Validation Groups and whether errors are present in one common view.
To open the
Groups
 tab, open the
Entry Summary
 screen from the
Entry Verification
 menu. Once inside the
Entry Summary
 screen, click on the
Groups
 tab.
The ability to view whether an entry has any discrepancies makes it easy to determine if an entry requires closer examination. The number and type of individual
Group
 sub-tabs (e.g.,
Classification
,
Purchase Order
) under the main
Group
 tab are configurable and will be set up during implementation.
Clicking on an Entry Number (
Entry Num
) will open the
Entry Data
 tab. Additional information on the
Entry Data
 tab is available in the
Entry Data
 section of this help documentation.
Clicking on a Line Number (
Line Num
) will open the
Entry Validation
 screen with the specific line number pre-selected. Additional information on the
Entry Validation
 screen is available in the
Entry Validation
 section of this User Guide.
Clicking on a Product Number (
Product Num
) will open the product record in the ONESOURCE Global Classification module, where additional information on the product is visible. From there, the user can make any changes that may resolve error discrepancies.

Using the Advanced Filter Options

To help easily locate entry data or specific information pertaining to an entry, many results grids provide advanced search capabilities. To apply a filter to a grid, click
Show/Hide Filter
.
Once
Show/Hide Filter
 has been clicked, a bar with filter fields will appear below the column headers. This means search options are now available. Choose a column to search by and enter a value into the field. Once a value is entered, click the filter icon to the right. Choose a filter option from the menu. Filter options will vary depending on column type (alphanumeric, date, numeric, time).
Once a filter has been selected, the grid will only display data matching the filtered parameters. More than one column can be filtered at a time to further narrow down search results. To extract filtered results, click
Extract
.
The grid also allows for paging and setting the number of records displayed on the grid at one time. These features are located at the bottom of the grid.
When
Show/Hide Filter
 is enabled, the grid may become too wide to display all available columns on one screen. Should this occur, use the scroll bar located at the bottom of the grid to view the remaining columns as needed.

Related Content