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UK Customs Declaration System (CDS)
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This article applies to:

  • Product: ONESOURCE Global Trade
  • Sub-Product: Europe Regimes & Connectivity

Customs Declaration System (CDS) Export

When exporting goods out of the UK, Exporters or their representatives must submit an export declaration and get clearance from customs before the goods are allowed to leave the UK. This screen allows you to create export declarations and submit the same to customs. You can access this screen under the
Daily Processing – OUTBOUND
 menu option, as
UK CDS Declaration (Export)
.
The search bar
Find Declaration
 is used for locating specific invoices or declarations within the ONESOURCE CDS Export system.
Search Filters
Current
When you select
Current
 and search for a declaration, the
Find Declaration
 drop-down menu will show all declarations up to the
CLEARED
 status.
Completed
If you choose
Completed
 and search for a declaration, the
Find Declaration
 drop-down menu will display only those declarations that were canceled or received an
EOG
 or
EXT
 status from Customs.

CREATING A NEW DECLARATION

To create a new declaration.
1. Click
New
 to open a pop-up.
2. Use the
Procedure Group
 dropdown to select the corresponding group and click
Proceed
 to confirm.
The procedure group dropdown contains a combination of the Declaration Category, Type of Declaration, Additional Declaration type code and procedure codes. Choose the correct option as per your authorization and requirement.
Refer to the Appendix for the description of declaration categories and type codes.
3. Enter required data. If a field has an asterisk (*), it is a required field and cannot be blank.
4. Click
Save and validate
 to run a validation process to ensure the declaration adheres to Customs rules and regulations. Errors will be displayed in the
Validation Warnings
 tab.
The “Location” column will define which tab and field contained the error.
The “Warning” column will provide a definition for the error.
The “Severity” column will provide whether it is an error or warning.
To resolve an error, go to the location listed in the “Validations” tab and make the change to fix what appeared in the “Warning” column. Click “Save and validate” to revalidate.
After all validation errors have been resolved and the declaration is complete, the “Transmit” button becomes available.
5. Click Transmit to send the complete declaration to Customs.

ACTION BUTTONS VISIBILITY

This section helps you to better understand which actions you can take against a declaration based on its status.
Action
Description
New
On click of this button new declaration will be create
Save and Validate
On click of this button the declaration is validate and saved in draft state and all the details which are invalidate for those warning are visible under validation warning tabs
Transmit
On click of this the declaration is transmitted to custom if all provide details are correct and compliance as per custom transmit will be successful else Transmit fail
Transmit GPR
Allows you to transmit a Good Presentation message (GPR) to customs.
INV
Allows you to create an invalidation request for the declaration.
Amendment
Allows you to amend the declaration.
Supplement
Allow you to supplement or provide additional info to the declaration
Create GPR (With Amendment)
Allows you to create a Good Presentation message with amendments to the declaration.
Transmit GPR (With Amendment
Allow yoy to transit the Goods Presentation message with amendments to the custom
CDS Report
Allows you to generate a PDF document containing the declaration details.

ADDING AN INVOICE

Invoices can be added to a declaration by clicking
SELECT INVOICE
 or by manually creating an invoice in the declaration.
Notes about the
SELECT INVOICE
 button:
  • After transmitting the declaration, the button will not be visible to add or remove invoices.
  • After rejection from custom, the button will be visible, and you can add or remove invoices.
Adding an Existing Invoice to a Declaration
To add an invoice to the declaration.
1. Click
SELECT INVOICE
 to open a pop-up which lists all processed invoices that have not already been attached to a declaration.
2. Review the list of invoices to determine which one to add to the declaration.
important
To better view and analyze these columns, you can perform sorting and filtering options described in the section
Sorting and Filtering Grids
 in the User Setup user guide.
3. Once the invoice to be added is found, check the box of the invoice you want to add.
After selecting an invoice, the list automatically refreshes and is sorted based upon grouping criteria.
4. Click
Close
.
The header, parties and goods items information will be added to the declaration and the record for the
Goods Items
 tab.
Removing Invoices of a Declaration
To remove an invoice you selected, simply click “SELECT INVOICE” to open the pop-up and uncheck the box of the invoices you want to remove.
Manually Adding an Items to a Declaration
To manually add an invoice.
1. Open the
DE Export Declaration
 screen.
2. Use the
Find Declaration
 field to locate the desired declaration.
3. Click on the
Goods Items
 tab.
4. Click
New
.
5. The
GoodsItem
 pop-up opens which contains a list of relevant data fields to be entered for an invoice. Enter all fields to create the invoice.
6. Click
Save
 at the bottom of the pop-up when you are finished or
Cancel
 to drop all changes and close the pop-up.
7. After saving it, the system will create a new line for the goods item under the
Goods Item
 tab. This tab contains multiple sub-tabs, which (when opened) will access additional information under each goods item (e.g. Packages, Containers, Documents, etc.).
8. Complete the fields in these tabs with their respective required data. If a field has an asterisk (*), it is a required field and cannot be omitted.
9. Click
Save and validate
 to run a validation process to ensure the declaration adheres to Customs rules and regulations. Errors will be displayed in the
Validations
 tab.
If any errors occur, do the following:
  • Go to the location listed in the Validations tab and make the change to fix what appeared in the
    Warning
     column.
  • The
    Warning
     column will provide a definition for the error. The Location column will define which tab and field contained the error.
  • Click
    Save and validate
     to revalidate.
10. After all validation errors have been resolved and the declaration is complete, the
Transmit
 button becomes available.
11. Click
Transmit
 to send the complete declaration to Customs.
This section highlights the process to follow when creating and submitting a full declaration to Customs. However, the ONESOURCE Export Declaration System accounts for various message types.
The section below will explain the process you will follow for different message types.

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