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This article applies to:

  • Product: ONESOURCE Global Trade
  • Sub-Product: Europe Regimes & Connectivity

Exception Handling

Receipt Data Input (Manual Receipts)
The
Receipt Data Input
 screen allows you to manually enter receipts and positive adjustments into the ONESOURCE system.
This screen can be opened from the
Preparation
 menu or the
EU Customs Regimes
 menu, depending on how the system was configured during implementation.
The
Staging Data Transfer
 step must be completed prior to adding any other receipts or positive adjustments to the current batch of transactions via the
Production
 radio button. The
Staging Data Transfer
 process will delete any transactions in the processing tables.
Data Entry Fields
Function Fields
Receipt Type
  • Choose a receipt type from the drop-down and enter the applicable information.
  • Manual Receipt
    : Creates an RPPC/RPIM transaction that will be reported to Customs, provided the
    Status
     Code indicates the item is a Non-Community Good.
  • Positive Adjustment
    : Creates an APPC/APIM transaction that will be reported to Customs, provided the
    Status
     Code indicates the item is a Non-Community Good. Adjustments may be duty-liable depending on the
    Status
     Code given to the transaction from the adjustment logic.
  • Negative Receipt
    : Creates an RNPC/RNIM transaction which will back out inventory that matches on Country of Origin,
    Status
     Code, and Product Number.
Staging/ Production
  • Staging
    : Clicking this radio button will enter this transaction to the staging tables to be downloaded via the
    Staging Data Transfer
     process.
  • Production
    : Clicking this radio button will enter this receipt into the processing tables with the current batch of transactions.
Check Sum
This quantity must equal the total transaction quantity of the items being entered.
Load
Click this button to load previously generated transactions. Header information must be provided in order for the
Load
 button to work.
Save
Click this button to generate the transaction.
New
Click this button to refresh the
Receipt Data Input
 screen.
Shipment Data Input (Manual Shipments)
The
Shipment Data Input
 screen is used for manually entering shipment transactions and negative adjustments into the ONESOURCE system.
This screen can be opened from the
Preparation
 menu or the
EU Customs Regimes
 menu, depending on how the system was configured during implementation.
The
Staging Data Transfer
 step must be completed prior to adding any other shipments or negative adjustments to the current batch of transactions via the
Production
 radio button.
The Staging Data Transfer
 process will delete any transactions in the processing tables.
Several of the options and default values presented on this screen are configurable. If your company requires any further changes, please contact Thomson Reuters Support.
Data Entry Fields
Function Fields
Shipment Type
  • Choose a shipment type from the drop-down and enter the applicable information.
  • Manual Shipment
    : Creates an SPPC/SPIM transaction and will be reported to Customs if the layer being consumed is a Non-Community Good.
  • Negative Adjustment
    : Creates an ANPIC/ANIM transaction. This transaction will be processed the same as a shipment transaction in FIFO.
Staging/ Production
  • Staging
    : Clicking this radio button will enter this shipment to the staging tables to be downloaded via the
    Staging Data Transfer
     process.
  • Production
    : Clicking this radio button will enter this shipment into the processing tables with the current batch of transactions.
Check Sum
This quantity must equal the total transaction quantity of the items being entered.
Retrieve
This drop-down is useful for saving a template based off the shipment entered on the screen. Select
Save Template
 from the drop-down. Enter the name of the template, then click
Save
.
Add Rows
Located at the bottom of the screen, clicking this drop-down will add additional data entry rows to the screen.
Load
Click this button to load previously generated transactions. Header information must be provided in order for the
Load
 button to work.
Save
Click this button to generate the transaction.
New
Click this button to refresh the
Shipment Data Input
 screen.
FIFO Staging Correction
Data successfully imported during the
Load Integration Files
 step will move to the staging tables. The
FIFO Staging Correction
 screen allows you to view and edit transactions before moving the transactions to production. This screen can be accessed by choosing
FIFO Staging Correction
 from the
Preparation
 menu.
To filter staging transactions, choose a filter option from the
Filter By
 drop-down, then specify the search criteria in the “show” drop-down. If the search results need to be filtered further, use the second
Filter by
 and “show” drop-down. The second filter line is optional.
Update/
Delete
 a Staging Transaction
To update or delete a transaction, choose a transaction from the table and click
Edit
.
Clicking
Edit
 will open the
Enter Staging Transactions
 screen. Make any necessary changes in the fields below, and then click
Save
 at the top of the screen.
You will be redirected to the
Enter Staging Transactions
 screen. A validation message will appear above the table, confirming the change successfully saved.
FIFO Processing Correction
The
FIFO Processing Correction
 screen retrieves transactions downloaded from the staging table and can be used to review and edit production data. This screen can be accessed by choosing
FIFO Processing Correction
 from the
Preparation
 menu.
Use the
Filter by
 drop-down to choose a filter option. The second
Filter by
 drop-down can be used to further refine a search.
To update or delete a transaction, click
Edit
.
All FIFO Processing fields will be visible for editing. The fields you will need to edit will vary depending on the specific Transaction Code being updated. Make any necessary changes.
Click
Save
 to save changes or
Delete
 to delete the record.
Click
Exit
 to return to the main
FIFO Processing
 screen.
Negative Receipt Assignment
Negative receipts (RNPC/RNIM), are a reversal to a receipt into a Customs Regime (RPPC/RPIM). The two main processing steps for negative receipts are Assignment and Validation.
These steps are both performed within the
Negative Receipt Assignment
 screen, which can be accessed by choosing
Negative Receipt Assignment
 from the
Preparation
 menu.
The grid within this screen displays all negative receipts. To reverse a negative receipt, the user must be able to supply the respective import documentation number.
Negative Receipt Assignment
Choose a negative receipt and click
Edit
 on the far left.
A grid containing all receipts (RPPCs/RPIMs) matching the negative receipt’s product number will appear at the bottom of the screen. Assign an Adjustment Receipt Document ID (Adj Receipt Doc ID) and click
Fill
. Repeat as needed until all receipts have been assigned.
The receipts (RPPCs/RPIMs) must match on Status Code and Country of Origin to be assigned to the negative receipts. If the receipts do not match, the
Fill
 link will be disabled.
If there are no matching receipts, the below message will appear below the grid:
Negative Receipt Validation
After all negative receipt transactions have been assigned an Adjustment Receipt Document ID; the quantities must be validated to confirm there is sufficient inventory in the receipt layers to process the negative receipts.
To begin validation, click
Validate
.
If there is sufficient inventory in stock (difference is zero or greater), a “Validation Successful” message will appear on the screen. In the validation grid, the negative receipt detail will be shown. Details include the:
  • Negative Receipt Quantity
  • FIFO Positive Quantity
  • Current Inventory Quantity
  • Receipt Staging Quantity
The difference between the total available receipt quantity and the negative receipt quantity is shown in the
Current Difference
 column.
If the difference on a receipt is a negative number, validation will fail for that particular receipt assignment. Failed validations will highlight in yellow.
If no inventory is shown to reverse, you can move the negative receipt (RNPC/RNIM) transaction back to staging. This can be done by using the
Special Processing
 screen under the
Preparation
 menu.