FTZ Management: Knowledge Based Articles – Adding Licenses/Permits to Inventory
This guide explains how to add licenses and permits to inventory layers in
FTZ Management
. Licenses and permits for various types of filings are transmitted on the Entry Summary. Depending on the record type, specific codes are used to ensure the correct license or permit is assigned to the appropriate records. Some codes may be shared between licenses and permits, so FTZ Management uses its own translation codes for accuracy. Refer to the table below for the codes used:ACE Record | CATAIR Description | Translates in ACE file to the following Record Type | Input into FTZ Transaction: License1Type or License2Type |
|---|---|---|---|
52 | 28 = Aluminum Import License | 5228 | 28 |
54 | 11 = Auto Parts Offset License | 5411 | 93 |
54 | 02 = Product Exclusion Information — Steel product | 5402STX | 94 |
54 | 04 = South Korean (KR) Export Steel Certificate | 5404 | 95 |
54 | 03 = Product Exclusion Information — Aluminum products | 5403APR | 96 |
54 | 02 = Product Exclusion Information — Steel product | 5402SPR | 97 |
54 | 03 = Product Exclusion Information — Aluminum products | 5403ALU | 98 |
54 | 02 = Product Exclusion Information — Steel product | 5402STL | 99 |
Adding a license or permit at the Time of Receipt
To capture a license or permit on your entry summary during receipt:
- In the “Additional Fields” section of your receipt transaction, enter the appropriate translation code (in bold in the table above) in the “License1Type” and/or “License2Type” fields.
- Enter the actual license or permit number in the corresponding “License1” and/or “License2” fields.
- If you need to report more than one license or permittype, you may use both fields. There is no requirement to assign a specific license or permit to either field; choose as needed. Note, for any particulartypeof license or permit, you would only report one.
Example: A transaction with two different types of licenses and permits in the “License1” and “License2” fields:
Once finalized during FIFO processing, this data will be recorded on the inventory layer and reported as the layer is depleted.
Adding a license or permit after FIFO finalization
If you need to add a license or permit to inventory that was previously received and finalized:
- Go toUser Updates.
- Select the update called “Add Missing License to ReceiptDocID”.
- Enter the Receipt Doc ID and Product Number to ensure the correct license is added to the correct layer.
- Enter the license or permit number in the “License” field.
- Enter the correct translation code for the license or permittypein the “LicenseType” field (refer to the codes in bold in the table above).
- Click Execute.
important
- If a different license or permittypeis already present in the layer’s “License1Type” and “License1” fields, the new license or permit will be added to the “License2Type” and “License2” fields.
- If you entered an incorrect number for an existingtype, you can use this screen to update the “License1” or “License2” fields. If the sametypeis already present, it will be overwritten with the new number.
- If both “License1Type”/“License1” and “License2Type”/“License2” fields are already used with differenttypesthan the one you are trying to add, the layer will not be updated. Only two differenttypesof licenses or permits can be held on a layer. If you need to update one, please contact support for assistance.