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This article applies to:

  • Product: ONESOURCE Global Trade
  • Sub-Product: IMMEX

Closing Invoices

tip
COVE invoices can be closed after they are approved by VUCEM.
To close one or more invoices.
  1. Review the contents of the
    Work With Invoices
     grid.
  2. Check the boxes of all invoices to be closed and then click
    Close Invoices
     at the top of the screen to open the
    Close Invoices
     pop-up.
To view all invoices matching a specific invoice type.
  1. Choose a record at the top of the pop-up and click on its corresponding magnifying glass icon.
  2. The grid on the bottom of the pop-up will refresh to show all invoices within the category. Choose which invoices are to be closed by checking their corresponding boxes and then click on
    Close Selected Invoices
    .
  3. A confirmation
    Close Invoices
     pop-up will appear on the screen. Click
    OK
     to proceed.
Once an invoice is closed, no further changes can be made to it. A confirmation message will appear on the screen, stating that the invoice was successfully closed.
To close the pop-up.
  1. Click the
    Close
     button. The system will then return you to the
    Work With Invoices
     screen. The invoice’s status will change to
    Closed- FIFO Pending
    .

Staging Data Transfer

Staging Data Transfer
 allows to check ERP staging transactions and transfer them to production.
To transfer one or more transactions.
  1. Select the option
    Stagin Data Transfer
     in the
    Close Invoices
     screen.
  2. Select a
    cutoff date
     to be used as reference to load all staging transactions before or equal that date.
  3. You will be able to review all the transactions grouped by Order Num Work. In order to check the details, click on the expand option.
  4. Once all the transactions are reviewed, select the transactions to be transferred to production. The
    Start Transfer
     button will be activated.
  5. By clicking on Start Transfer, a confirmation pop-up will appear. Click
    OK
     to proceed.
Once transactions are moved to production, no further changes can be made to it. A confirmation message will appear on the screen, stating data transfer was successfully completed.
important
This functionality will only be available if FIFO is not running. Otherwise, the transfer will not continue, and the following message will appear:

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