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This article applies to:

  • Product: ONESOURCE Global Trade
  • Sub-Product: IMMEX

Transfer Notice (Aviso de Traslado) – Loading of Transferred Goods

To load transferred goods.
  1. Go to the
    Transfer Notice
     screen and choose the file to which the goods will be loaded.
  2. Once this file has been identified, hover over its drop-down menu on the left.
  3. From the available menu, select
    Load
    .
Certain status types (e.g. AUTHSENT, MODIFIED) cannot be loaded. If you attempt to load an invalid status type, an error message will appear at the top of the screen:
If you load a valid status type (e.g. LOADOK, ENTERED), the system will launch the loading process. All goods contained in each of the applicable invoices will then be linked to the transfer notice and a confirmation message will appear at the top of the screen:

EDITING AN EXISTING TRANSFER NOTICE (MAINTENANCE)

To review the detail of goods within a transfer notice (and modify as needed).
  1. Go to the
    Transfer Notice
     screen and choose a file to review.
  2. Once this file has been identified, hover over its drop-down menu on the left and select
    Maintain
    .
Certain status types (e.g. “AUTHSENT”) cannot be modified. If you attempt to modify an invalid status type, an error message will appear at the top of the screen:
If you attempt to modify a valid status type, the
Maintain Transfer Notice
 pop-up will appear on the screen.
Make any necessary changes and then click
Save Header
.

CREATING A SHIPPING FILE

After the transferred goods have been loaded, it will then become possible to create a shipping file.
To create a shipping file.
  1. Go to the
    Transfer Notice
     screen and choose a record in which to add a shipping file.
  2. Once this record has been identified, hover over its drop-down menu on the left and select
    Create Transfer Notice File
    .
The system will then generate the shipping file. Once the file is created, a system message will appear on the screen:
These files can be saved locally by right clicking on the file.

LOADING A RESPONSE FILE

After you have the response file, it must be loaded into the system.
  1. Go to the
    Process Result Files
     screen.
  2. Select
    Transfer Notice File Results
     from the drop-down list, and then click
    Upload Result File
    .
  3. Select the response file that corresponds to the sending file and then click
    Upload
    .
  4. Click
    Load Files
     and choose the answer file that corresponds to the sending file. The system will then perform any corresponding validations. If no errors occur during the file loading process, the
    Apply
     button will become available.
If the result file type is
VALIDATION ACKNOWLEDGMENT
, clicking
Apply
 will apply the corresponding changes. The record will update to an
AUTH
 (Authorized) status, meaning it is now possible to start operations with this company.
If the result file type is ERROR, the system will update the status of the record to AUTHERR (Authorization Error).
In this scenario, go back to
Maintain
, make any necessary corrections, and resubmit the shipping file for authorization.

PRINTING A TRANSFER NOTICE

To print a transfer notice.
  1. Go to the
    Transfer Notice
     screen and determine which transfer notice you want to print.
  2. Once this record has been identified, hover over its drop-down menu on the left and select
    Print Aviso de Traslado
    .
The system will then start the printing process and generate a document link. Clicking on this link will open the document in another internet browser tab.

DELETING A TRANSFER NOTICE

To delete a transfer notice.
  1. Go to the
    Transfer Notice
     screen and determine which transfer notice you want to delete.
  2. Once this record has been identified, hover over its drop-down menu on the left and click
    Delete
    .
A transfer notice can only be deleted if it is not linked to an invoice and/or is missing a validation signature. If the record has a validation signature and/or is linked to an invoice; an error message will appear on the top of the screen:
If the record is not linked to an invoice and/or is missing a validation signature, a confirmation pop-up will appear on the screen. Click
OK
 to proceed or
Cancel
 to drop all changes and return to the
MX Transfer Notice
 screen.

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